We Regret To Inform You Letter Template for Indonesia

The We Regret To Inform You Letter is a crucial business document used in Indonesian professional contexts to communicate negative decisions regarding job applications, business proposals, or formal requests. This document type must comply with Indonesian law, particularly Law No. 13 of 2003 on Manpower and relevant business communication regulations. The letter serves as an official record of decision communication and must maintain professional standards while being sensitive to Indonesian business culture. It typically includes the decision, a brief explanation, and appropriate closing remarks, all while ensuring legal compliance and avoiding potential discrimination issues. The document is particularly important in maintaining professional relationships and protecting organizations from potential legal challenges in the Indonesian jurisdiction.

1. Letter Header: Company letterhead including full legal name, address, and contact details

2. Date and Reference Number: Current date and any relevant reference numbers following Indonesian business correspondence format

3. Recipient Details: Full name and address of the recipient, including proper honorific/title

4. Subject Line: Clear subject line indicating the purpose of the letter

5. Salutation: Formal greeting using appropriate Indonesian business etiquette

6. Acknowledgment: Recognition of the recipient's application/proposal/request

7. Main Message: Clear but polite communication of the negative decision

8. Brief Explanation: Concise, professional reason for the decision without being too specific

9. Closing Statement: Professional conclusion with appropriate pleasantries

10. Signature Block: Name, title, and signature of the authorized representative