Counter Offer Letter Template for Indonesia

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Key Requirements PROMPT example:

Counter Offer Letter

"I need a Counter Offer Letter in response to a manufacturing equipment supply proposal from PT Mesin Utama, where we want to modify the payment terms to quarterly installments instead of annual and extend the delivery timeline to March 2025."

Document background
The Counter Offer Letter is a essential business document used in Indonesian commercial transactions when the recipient of an initial offer wishes to propose alternative terms while maintaining negotiation momentum. This document must comply with Indonesian Civil Code (KUHPer) and Law No. 24 of 2009, which requires contracts involving Indonesian parties to be in the Indonesian language. Counter Offer Letters are typically used during business negotiations when the original terms require modification but there's still interest in reaching an agreement. They should clearly reference the original offer, explicitly state all proposed changes, and maintain unchanged terms from the original offer. The document serves as a formal response in various commercial contexts, from procurement and service agreements to real estate transactions and commercial partnerships.
Suggested Sections

1. Letter Header: Complete business contact information of both parties, date, and reference number

2. Original Offer Reference: Clear reference to the original offer received, including its date and any reference numbers

3. Acknowledgment: Polite acknowledgment of the original offer and appreciation for the business opportunity

4. Counter Offer Statement: Clear statement that this is a counter offer with modified terms

5. Modified Terms: Detailed outline of the specific terms being modified from the original offer

6. Unchanged Terms Confirmation: Confirmation that all other terms from the original offer remain unchanged

7. Validity Period: Specific timeframe for which this counter offer remains valid

8. Closing Statement: Professional closing with clear next steps

9. Signature Block: Space for signature, name, and title of the authorized representative

Optional Sections

1. Summary Table of Changes: A table format comparing original terms with counter-offered terms, useful for complex modifications

2. Legal Compliance Statement: Statement regarding compliance with Indonesian law, particularly when dealing with international parties

3. Bahasa Indonesia Translation: Required when one party is Indonesian, as per Law No. 24 of 2009

4. Conditions Precedent: Any specific conditions that must be met before the counter offer can be accepted

5. Background Context: Additional context about why modifications are necessary, included when substantial changes are proposed

Suggested Schedules

1. Schedule A - Revised Pricing Details: Detailed breakdown of modified pricing terms, if price changes are part of the counter offer

2. Schedule B - Modified Specifications: Technical specifications or scope modifications, if applicable

3. Schedule C - Comparative Terms Table: Side-by-side comparison of original and counter-offered terms

4. Appendix 1 - Supporting Documentation: Any relevant supporting documents justifying the modified terms

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Manufacturing

Technology and Software

Real Estate and Property

Construction

Mining and Natural Resources

Trading and Distribution

Professional Services

Financial Services

Retail

Agriculture and Plantation

Energy

Telecommunications

Healthcare

Education

Logistics and Transportation

Relevant Teams

Legal

Procurement

Commercial

Business Development

Finance

Operations

Supply Chain

Sales

Executive Leadership

Contract Administration

Corporate Secretariat

Risk Management

Compliance

Project Management

Relevant Roles

Procurement Manager

Commercial Director

Legal Counsel

Business Development Manager

Contract Administrator

Chief Financial Officer

Operations Director

Supply Chain Manager

Sales Director

Managing Director

Chief Executive Officer

Project Manager

Purchasing Officer

Vendor Relations Manager

Corporate Secretary

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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