Official Regret Letter Template for Indonesia

The Official Regret Letter is a crucial business document used in Indonesian corporate and administrative contexts to formally communicate negative decisions or rejections. This document type is commonly used in various situations including job application responses, tender bid outcomes, partnership proposals, or other business propositions where a formal decline needs to be communicated. The letter must adhere to Indonesian business etiquette and legal requirements, including proper use of Bahasa Indonesia as the official language, while maintaining professional standards and protecting the organization's interests. It serves both as a communication tool and a formal record of the decision, often requiring careful drafting to maintain professional relationships while clearly conveying the negative outcome.

1. Letter Header: Official letterhead including company logo, name, address, and contact details

2. Reference Number: Unique identifying number for the letter as per Indonesian business practice

3. Date: Current date in Indonesian standard format

4. Recipient Details: Complete name, title, and address of the recipient

5. Subject Line: Clear indication of the letter's purpose

6. Salutation: Formal greeting using appropriate Indonesian business etiquette

7. Opening Paragraph: Reference to previous communication or context

8. Main Message: Clear and polite statement of regret with brief explanation

9. Closing Statement: Professional conclusion maintaining positive business relations

10. Signature Block: Sender's name, title, and company details with space for signature