Official Regret Letter Template for Saudi Arabia

The Official Regret Letter is a crucial business document used in Saudi Arabian recruitment processes to formally communicate a negative hiring decision to job applicants. This document type is essential for maintaining professional standards and legal compliance in the recruitment process, particularly under Saudi Labor Law and commercial regulations. The Official Regret Letter should include specific elements such as the application acknowledgment, decision communication, and appropriate closing statements. It serves multiple purposes: providing clear communication to the candidate, maintaining legal documentation of the recruitment decision, and protecting the organization from potential claims of unfair treatment. The document must be carefully crafted to respect local cultural sensitivities while maintaining professional standards and legal requirements.

1. Header Information: Company letterhead, date, reference number, and recipient's full contact details

2. Formal Greeting: Culturally appropriate formal greeting in Arabic and English

3. Acknowledgment: Recognition of the candidate's application and appreciation for their interest

4. Decision Communication: Clear but polite statement of the regret decision

5. Professional Closing: Courteous closing statement wishing the candidate success in future endeavors

6. Signature Block: Official signature, name, and title of the authorized representative