Promotion Rejection Letter Template for Indonesia

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Key Requirements PROMPT example:

Promotion Rejection Letter

"I need a Promotion Rejection Letter for a senior software developer who applied for a technical lead position but lacks the required leadership experience; the letter should be supportive and include specific development areas while mentioning potential reconsideration in March 2025."

Document background
The Promotion Rejection Letter serves as an official communication tool when an organization needs to inform an employee that their application for promotion has been unsuccessful. This document, crucial in the Indonesian employment context, must be drafted in compliance with Indonesian labor laws, particularly Law No. 13 of 2003 on Manpower and related regulations. The letter should include the decision, reasoning, and constructive feedback while maintaining professional tone and documenting the decision properly. It's used across various industries and organization types, serving both as a communication tool and an important document for HR records. The Promotion Rejection Letter should be written to maintain positive employee relations while providing clear documentation of the decision-making process.
Suggested Sections

1. Letter Header: Company letterhead, date, reference number, and formal addressing of the employee

2. Acknowledgment of Application: Recognition of the employee's application for promotion and the position applied for

3. Decision Statement: Clear and direct communication of the rejection decision

4. Brief Explanation: Concise explanation of the key factors that led to the decision

5. Encouragement and Future Opportunities: Positive statement about the employee's current contribution and future opportunities

6. Closing: Professional closing statement with appropriate signature block

Optional Sections

1. Specific Feedback: Detailed feedback on areas for improvement, used when the company policy encourages developmental feedback

2. Alternative Opportunities: Information about other current or upcoming positions that might be suitable, used when such opportunities exist

3. Appeal Process: Information about the company's promotion decision appeal process, if such a process exists

4. Development Plan Reference: Reference to upcoming performance reviews or development planning discussions, used when immediate follow-up is planned

Suggested Schedules

1. Interview Assessment Summary: Optional attachment summarizing the key points from the promotion interview process, if company policy requires

2. Position Requirements Comparison: Optional attachment showing comparison between position requirements and candidate qualifications, if detailed feedback is being provided

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Banking & Finance

Technology

Manufacturing

Retail

Healthcare

Education

Professional Services

Construction

Hospitality

Telecommunications

Energy

Transportation

Public Sector

Mining

Agriculture

Relevant Teams

Human Resources

Legal

Management

Administration

Corporate Services

Personnel

Employee Relations

Talent Management

Organizational Development

Relevant Roles

HR Manager

HR Director

Department Manager

Line Manager

HR Business Partner

HR Administrator

Department Head

Division Director

Team Leader

Supervisor

HR Specialist

Managing Director

CEO

General Manager

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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