Rejection Letter For Bid Proposal Template for Indonesia

The Rejection Letter For Bid Proposal is a crucial document in Indonesian business and procurement practices, used when an organization needs to formally decline a bid submission. This document is essential for maintaining transparency and professionalism in procurement processes, whether in public or private sector contexts. It must comply with Indonesian procurement laws, particularly Presidential Regulation No. 16 of 2018, and should be drafted to maintain good business relationships while clearly communicating the decision. The letter typically includes bid reference information, rejection notification, brief reasoning, and may include additional elements such as feedback or appeal processes when required by regulations. It serves as an official record of the procurement decision and helps organizations maintain clear documentation of their selection process.

1. Header Information: Company letterhead, date, reference number, and addressee details

2. Bid Reference: Clear identification of the bid/tender being responded to, including project name and reference numbers

3. Acknowledgment: Thank the bidder for their participation and effort in preparing the proposal

4. Decision Statement: Clear and direct statement of rejection

5. Brief Explanation: A concise, professional explanation of the main reason(s) for rejection without going into excessive detail

6. Future Opportunities: Statement encouraging participation in future opportunities

7. Closing: Professional closing statement, signature block with authorized signatory's details