The Early Termination Notice is a critical document in New Zealand employment law, used when either party needs to end an employment relationship before its intended term or outside standard notice periods. This document must comply with the Employment Relations Act 2000 and related employment legislation in New Zealand. It's typically used in situations involving redundancy, serious misconduct, or when mutually agreed early departure terms have been reached. The notice should include specific details about the termination date, notice period, final payments, and any special conditions or obligations. It serves as a formal record of the termination decision and helps ensure the process is handled legally and professionally, protecting both employer and employee interests.
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1. Recipient Details: Full name and address of the employee receiving the notice
2. Date: Current date and the effective date of termination
3. Notice of Termination Statement: Clear statement indicating this is a termination notice and reference to relevant contract clause or employment agreement
4. Notice Period Details: Specification of the notice period and last working day
5. Reason for Early Termination: Brief explanation of the grounds for early termination, if applicable and appropriate to include
6. Final Payment Information: Overview of final pay, including salary, outstanding leave, and other entitlements
7. Company Property: List of company property to be returned and by when
8. Confidentiality Reminder: Reminder of ongoing confidentiality obligations
9. Contact Information: Details of who to contact for queries or further information
1. Garden Leave: Include when the employee is not required to work during notice period but remains employed
2. Handover Requirements: Include when specific handover of work, projects, or responsibilities is required
3. Post-Employment Restrictions: Include when reminding of existing non-compete or non-solicitation clauses
4. Reference Provision: Include when specifying arrangements for future reference requests
5. Exit Interview: Include when an exit interview will be conducted
6. Outstanding Grievances: Include when addressing any ongoing workplace issues or complaints
1. Schedule A - Final Payment Calculation: Detailed breakdown of final payment including salary, leave entitlements, and any other payments or deductions
2. Schedule B - Company Property List: Itemized list of company property to be returned
3. Schedule C - Handover Checklist: Detailed list of tasks, projects, and responsibilities to be handed over before departure
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