The Vendor Declaration Form is a critical document used in Dutch business operations to establish and verify vendor credentials and compliance status. This form is typically required during vendor onboarding processes or periodic vendor reviews, serving as a formal declaration of the vendor's legal status, regulatory compliance, and business practices. The document is designed to meet requirements under Dutch law, including the Dutch Civil Code (Burgerlijk Wetboek) and relevant EU regulations. It captures essential information about the vendor's business registration, tax status, regulatory compliance, and other key declarations necessary for establishing business relationships. The form helps organizations maintain compliance with Dutch corporate law, anti-money laundering regulations, and due diligence requirements while providing a standardized approach to vendor verification.
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1. Vendor Information: Basic details including legal business name, registration numbers, tax identification numbers, and contact information
2. Business Details: Information about business type, years in operation, primary activities, and relevant licenses
3. Tax Compliance Declaration: Declarations regarding tax registration, VAT status, and tax compliance
4. Legal Compliance Declaration: Statements confirming compliance with relevant laws, regulations, and absence of legal proceedings
5. Financial Declaration: Basic financial status declarations and banking information
6. Quality and Standards: Declarations regarding quality certifications, standards compliance, and quality management systems
7. Authorization: Details of the authorized signatory and declaration of authority to make these statements
8. Signature Block: Space for signature, date, and company stamp/seal
1. Environmental Compliance: Additional declarations regarding environmental standards and sustainability practices, required for vendors in environmentally sensitive industries
2. Export Control Compliance: Declarations regarding export control regulations, required for international vendors or those dealing with controlled goods
3. Data Protection Compliance: GDPR and data protection related declarations, required for vendors processing personal data
4. Health and Safety Declaration: Declarations regarding health and safety practices, required for vendors providing on-site services or manufacturing products
5. Anti-Corruption Declaration: Additional declarations regarding anti-corruption policies and practices, required for high-value contracts or government-related work
1. Required Documentation List: List of supporting documents that must be submitted with the declaration form
2. Certificate of Registration: Copy of business registration certificate or equivalent documentation
3. Tax Registration Evidence: Copies of tax registration certificates or relevant tax documentation
4. Authorized Signatories List: List of persons authorized to sign on behalf of the vendor, including specimen signatures where required
Relevant legal definitions
Agreement
Affiliated Companies
Authorized Representative
Business Day
Commercial Register
Confidential Information
Declaring Party
EU/EEA
Force Majeure
Governing Law
Intellectual Property Rights
KvK Number
Material Change
Parent Company
Personal Data
Products/Services
Quality Management System
Recipient
Regulatory Authority
Related Parties
Required Documentation
Sanctions
Subsidiary
Tax Authority
Trade Control Laws
Ultimate Beneficial Owner
VAT Number
Vendor
Working Day
Wwft
Affiliated Companies
Authorized Representative
Business Day
Commercial Register
Confidential Information
Declaring Party
EU/EEA
Force Majeure
Governing Law
Intellectual Property Rights
KvK Number
Material Change
Parent Company
Personal Data
Products/Services
Quality Management System
Recipient
Regulatory Authority
Related Parties
Required Documentation
Sanctions
Subsidiary
Tax Authority
Trade Control Laws
Ultimate Beneficial Owner
VAT Number
Vendor
Working Day
Wwft
Clauses
Company Information
Business Registration
Tax Compliance
Regulatory Compliance
Financial Status
Legal Status
Anti-Money Laundering
Data Protection
Quality Assurance
Environmental Compliance
Health and Safety
Insurance Coverage
Export Control
Sanctions Compliance
Conflict of Interest
Anti-Corruption
Corporate Authority
Bankruptcy Declaration
Professional Certifications
Business Ethics
Document Verification
Change Notification
Declaration Accuracy
Signature Authority
Business Registration
Tax Compliance
Regulatory Compliance
Financial Status
Legal Status
Anti-Money Laundering
Data Protection
Quality Assurance
Environmental Compliance
Health and Safety
Insurance Coverage
Export Control
Sanctions Compliance
Conflict of Interest
Anti-Corruption
Corporate Authority
Bankruptcy Declaration
Professional Certifications
Business Ethics
Document Verification
Change Notification
Declaration Accuracy
Signature Authority
Relevant Industries
Manufacturing
Technology
Financial Services
Healthcare
Retail
Construction
Professional Services
Energy
Telecommunications
Transportation and Logistics
Education
Government and Public Sector
Food and Beverage
Pharmaceuticals
Relevant Teams
Procurement
Legal
Compliance
Finance
Supply Chain
Operations
Risk Management
Vendor Management
Quality Assurance
Commercial Operations
Relevant Roles
Procurement Manager
Vendor Management Specialist
Compliance Officer
Legal Counsel
Supply Chain Manager
Risk Manager
Operations Director
Finance Manager
Contract Administrator
Quality Assurance Manager
Purchasing Officer
Chief Financial Officer
Supply Chain Director
Commercial Manager
Business Operations Manager
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