Vendor Declaration Form for United Arab Emirates

Vendor Declaration Form Template for United Arab Emirates

A comprehensive legal document used in the United Arab Emirates that requires vendors to formally declare their business information, compliance status, and capabilities. This document, governed by UAE federal laws and regulations, serves as a critical component of vendor onboarding and risk management processes. It includes declarations regarding legal status, financial standing, compliance with UAE laws, anti-money laundering regulations, and specific industry requirements. The form helps organizations maintain compliance with UAE regulatory requirements while establishing transparent business relationships with their vendors.

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What is a Vendor Declaration Form?

The Vendor Declaration Form is a crucial document used in the United Arab Emirates business environment for establishing and maintaining compliant vendor relationships. It serves as a formal statement where vendors declare their legal status, financial standing, compliance with UAE laws, and operational capabilities. This document is typically required during vendor onboarding processes and may need periodic renewal to ensure continued compliance. The form addresses requirements under various UAE federal laws, including the Commercial Transactions Law, Anti-Money Laundering regulations, and VAT legislation. Organizations use this declaration to assess vendor eligibility, manage risk, and maintain regulatory compliance in their supply chain operations. The comprehensive nature of the Vendor Declaration Form helps organizations make informed decisions about potential business partnerships while ensuring alignment with UAE legal and regulatory frameworks.

What sections should be included in a Vendor Declaration Form?

1. Vendor Information: Basic information including legal name, trade license number, registered address, and contact details

2. Business Profile: Nature of business, years of operation, ownership structure, and UAE establishment details

3. Legal Status Declaration: Declarations regarding company registration, licenses, and permits

4. Financial Declaration: Statement of financial standing, bank details, and tax registration information

5. Compliance Declarations: Statements regarding adherence to UAE laws, anti-money laundering regulations, and ethical business practices

6. Product/Service Declaration: Details about goods/services offered, quality standards, and certifications

7. Conflict of Interest Declaration: Disclosure of any potential conflicts with the contracting organization

8. Authentication: Signature section, including name and position of authorized signatory, company stamp requirements

What sections are optional to include in a Vendor Declaration Form?

1. Environmental Compliance: For vendors dealing with environmentally sensitive products or services

2. Health and Safety Declaration: For vendors involved in construction, manufacturing, or high-risk activities

3. Data Protection Compliance: For vendors handling personal or sensitive data

4. Import/Export Declaration: For vendors engaged in international trade

5. Quality Management System: For vendors where specific quality certifications are relevant

6. Workforce Emiratization Statement: For vendors subject to Emiratization requirements

What schedules should be included in a Vendor Declaration Form?

1. Schedule A - Company Documents: List of required supporting documents (trade license, certificates, etc.)

2. Schedule B - Product/Service Details: Detailed list of products/services offered with specifications

3. Schedule C - Key Personnel: List of key management and technical personnel

4. Appendix 1 - Compliance Certificates: Copies of relevant quality, safety, or industry-specific certifications

5. Appendix 2 - Financial Information: Banking details and financial references

6. Appendix 3 - Declaration Checklist: Checklist ensuring all required declarations are completed

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Cost

Free to use

Relevant legal definitions

Clauses

Relevant Industries

Manufacturing

Construction

Technology

Healthcare

Financial Services

Retail

Energy

Transportation

Professional Services

Education

Hospitality

Real Estate

Telecommunications

Government Services

Defense

Relevant Teams

Procurement

Legal

Compliance

Finance

Supply Chain

Risk Management

Operations

Vendor Management

Quality Assurance

Due Diligence

Relevant Roles

Procurement Manager

Vendor Management Specialist

Compliance Officer

Legal Counsel

Supply Chain Manager

Risk Management Officer

Operations Director

Chief Financial Officer

Contracts Manager

Quality Assurance Manager

Finance Director

Chief Operations Officer

Purchasing Officer

Due Diligence Specialist

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A UAE legal document declaring eligibility for and claiming specific exemptions from legal requirements or regulations, requiring proper authentication under UAE law.

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What is a Vendor Declaration Form?

What sections should be included in a Vendor Declaration Form?

What sections are optional to include in a Vendor Declaration Form?

What schedules should be included in a Vendor Declaration Form?

Authors

Alex Denne

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