Vendor Declaration Form for Singapore

Vendor Declaration Form Template for Singapore

A Vendor Declaration Form under Singapore law is a formal document where suppliers declare their compliance with various regulatory requirements, business practices, and ethical standards. This document serves as a self-declaration tool that helps organizations assess and verify their vendors' legitimacy, compliance status, and adherence to Singapore's legal framework. It typically includes declarations about business registration, tax compliance, anti-corruption practices, data protection measures, and other relevant regulatory requirements specific to Singapore.

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What is a Vendor Declaration Form?

The Vendor Declaration Form is a crucial document in Singapore's business ecosystem, designed to ensure transparency and compliance in vendor-client relationships. It is typically required during vendor onboarding processes or periodic vendor assessments. The form helps organizations maintain due diligence in their supply chain management while ensuring compliance with Singapore's regulatory requirements. Vendors use this document to formally declare their business status, certifications, compliance with various laws, and adherence to ethical business practices. The document serves as both a risk management tool and a compliance record.

What sections should be included in a Vendor Declaration Form?

1. Vendor Information: Basic details including company name, registration number, registered address, contact information and authorized representative

2. Business Classification: Declaration of business entity type, industry classification, and relevant business registrations

3. Compliance Declarations: MaNDAtory declarations regarding legal compliance, required licenses, permits, and regulatory adherence

4. Financial Declarations: Statements regarding tax compliance, banking information, financial standing, and GST registration status

5. Anti-Corruption Declaration: Declarations regarding anti-corruption policies, conflicts of interest, and business integrity

What sections are optional to include in a Vendor Declaration Form?

1. Environmental Compliance: Declaration of compliance with environmental regulations and sustainability practices for vendors in manufacturing or industrial sectors

2. Safety Certifications: Workplace safety declarations and certifications for vendors providing on-site services or manufacturing operations

3. Data Protection Measures: PDPA compliance declarations and data security measures for vendors handling personal or sensitive data

4. Employment Practices: Declarations regarding employment policies, work permits, and labor law compliance for vendors providing manpower services

5. International Trade Compliance: Declarations regarding import/export licenses and compliance with international trade regulations for vendors involved in cross-border trade

What schedules should be included in a Vendor Declaration Form?

1. Schedule A - Required Supporting Documents: Comprehensive list of required documentation including business licenses, certificates, permits, and registrations

2. Schedule B - Company Profile: Detailed information about company structure, ownership, directors, and key operations

3. Appendix 1 - Declaration Checklist: Self-assessment checklist for vendors to verify compliance with all declaration requirements

4. Appendix 2 - Code of Conduct: Company's commitment to ethical business practices and compliance standards

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Cost

Free to use

Relevant legal definitions

Clauses

Relevant Industries

Manufacturing
Technology
Professional Services
Construction
Healthcare
Retail
Logistics
Financial Services
Education

Relevant Teams

Procurement
Legal
Compliance
Finance
Operations
Supply Chain
Risk Management
Vendor Management
Internal Audit

Relevant Roles

Procurement Manager
Vendor Management Officer
Compliance Officer
Supply Chain Manager
Legal Counsel
Risk Management Officer
Operations Manager
Chief Financial Officer
Contract Administrator

Industries

Companies Act (Cap. 50): Primary legislation governing corporate entities in Singapore, covering business registration, compliance, and corporate governance requirements

Personal Data Protection Act 2012 (PDPA): Regulates the collection, use, disclosure, and care of personal data by organizations, ensuring data protection standards

Corruption, Drug Trafficking and Other Serious Crimes Act: Addresses money laundering and corrupt practices, requiring declarations about clean business practices and legitimate funds

Competition Act (Cap. 50B): Promotes fair competition and prevents anti-competitive practices in business operations

Registration of Businesses Act: Governs the registration and regulation of businesses in Singapore

Goods and Services Tax Act: Regulates GST compliance and tax obligations for vendors operating in Singapore

Income Tax Act: Governs income tax compliance and reporting requirements for businesses

Employment Act: Regulates employment practices and labor standards if the vendor provides manpower services

Work Injury Compensation Act: Covers workplace injury compensation requirements and insurance obligations

Workplace Safety and Health Act: Sets standards for workplace safety and health practices that vendors must comply with

Prevention of Corruption Act: Specific legislation addressing corruption prevention and ethical business practices

Code of Corporate Governance: Guidelines for corporate governance practices and ethical business conduct

Regulation of Imports and Exports Act: Governs international trade activities and compliance requirements for import/export operations

Customs Act: Regulates customs procedures and requirements for international trade

Strategic Goods (Control) Act: Controls the transfer of strategic goods, technology, and related activities

Environmental Protection and Management Act: Sets environmental protection standards and compliance requirements

Environmental Public Health Act: Regulates public health and environmental hygiene standards

Cybersecurity Act 2018: Establishes framework for cybersecurity standards and protection of critical information infrastructure

Electronic Transactions Act: Governs electronic transactions and digital signatures in business operations

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Long Term Supplier Declaration

A Singaporean trade document declaring goods' origin for multiple shipments under free trade agreements.

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What is a Vendor Declaration Form?

What sections should be included in a Vendor Declaration Form?

What sections are optional to include in a Vendor Declaration Form?

What schedules should be included in a Vendor Declaration Form?

Authors

Alex Denne

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