Supplier Declaration Form for Singapore

Supplier Declaration Form Template for Singapore

A Supplier Declaration Form under Singapore law is a formal document where suppliers declare their compliance with various regulatory requirements, business practices, and ethical standards. The document serves as a legally binding statement confirming the supplier's adherence to Singapore's regulatory framework, including the Competition Act, PDPA, and anti-corruption laws. It typically includes declarations about business operations, compliance status, and ethical conduct commitments.

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What is a Supplier Declaration Form?

The Supplier Declaration Form is a crucial document in Singapore's business ecosystem, used during vendor onboarding and periodic compliance reviews. It helps organizations maintain regulatory compliance while managing supplier relationships effectively. The form requires suppliers to make formal declarations about their business practices, regulatory compliance, and ethical standards. Under Singapore law, this document serves as a legally binding statement and can be used as evidence of due diligence in supplier selection. Organizations typically require a Supplier Declaration Form as part of their procurement process and supplier risk management framework.

What sections should be included in a Supplier Declaration Form?

1. Company Information: Basic supplier details including registration number, address, and contact information

2. Business Nature Declaration: Description of business activities and scope of supply

3. Compliance Declarations: Statements regarding regulatory compliance, licenses, and permits

4. Ethics and Conduct Declaration: Anti-corruption, conflict of interest, and ethical business practice statements

5. Certification and Signature: Authorization and verification of declared information

What sections are optional to include in a Supplier Declaration Form?

1. Environmental Compliance: Environmental standards and certifications, used when supplier provides environmentally sensitive goods/services

2. Quality Management: Quality certifications and standards, used for manufacturing or critical service providers

3. Security Measures: Information and physical security protocols, used for suppliers handling sensitive data or materials

4. Financial Declarations: Financial status and stability declarations, used for high-value or long-term suppliers

What schedules should be included in a Supplier Declaration Form?

1. Certificate Copies: Copies of relevant business licenses, certifications, and permits

2. Company Profile: Detailed information about company structure, capabilities, and experience

3. Product/Service List: Comprehensive list of products or services offered

4. Compliance Documentation: Supporting documents for regulatory compliance claims

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Cost

Free to use

Relevant legal definitions

Clauses

Relevant Industries

Manufacturing
Technology
Professional Services
Construction
Healthcare

Relevant Teams

Procurement
Legal
Compliance
Supply Chain
Risk Management
Finance

Relevant Roles

Procurement Manager
Compliance Officer
Legal Counsel
Supply Chain Manager
Risk Manager

Industries

Competition Act (Cap. 50B): Primary legislation governing competition law in Singapore, preventing anti-competitive practices and ensuring fair market behavior between suppliers

Companies Act (Cap. 50): Fundamental legislation governing corporate entities in Singapore, including their formation, operation, and dissolution

Common Law Contract Principles: FouNDAtional legal principles governing contract formation, execution, and enforcement in Singapore's legal system

Personal Data Protection Act 2012: Legislation governing the collection, use, disclosure, and care of personal data in Singapore

Prevention of Corruption Act (Cap. 241): Law preventing and penalizing corrupt practices in business dealings and transactions

Code of Corporate Governance: Guidelines and principles for corporate governance standards in Singapore

Singapore Code of Conduct for Suppliers: Standards and expectations for ethical business conduct specific to suppliers operating in Singapore

Consumer Protection (Fair Trading) Act: Legislation protecting consumer interests and ensuring fair trading practices

Sale of Goods Act: Law governing the sale and purchase of goods, including rights and obligations of parties

Supply of Goods Act: Legislation regulating the supply of goods and related transactions

Employment Act: Primary legislation governing employment relationships and worker rights in Singapore

Workplace Safety and Health Act: Law ensuring safety, health, and welfare of persons at workplaces

Environmental Protection and Management Act: Legislation for environmental protection and sustainable practices in business operations

Environmental Public Health Act: Law governing public health and environmental standards

Customs Act: Legislation governing import and export procedures and customs requirements

Regulation of Imports and Exports Act: Law controlling and regulating imports and exports in Singapore

Strategic Goods (Control) Act: Legislation controlling the transfer and brokering of strategic goods

Goods and Services Tax Act: Law governing the implementation and collection of GST in Singapore

Income Tax Act: Legislation governing taxation of income in Singapore

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Long Term Supplier Declaration

A Singaporean trade document declaring goods' origin for multiple shipments under free trade agreements.

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What is a Supplier Declaration Form?

What sections should be included in a Supplier Declaration Form?

What sections are optional to include in a Supplier Declaration Form?

What schedules should be included in a Supplier Declaration Form?

Authors

Alex Denne

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