Vendor Declaration Form Template for Saudi Arabia

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Key Requirements PROMPT example:

Vendor Declaration Form

"I need a Vendor Declaration Form for a Saudi government defense contract that includes enhanced security clearance requirements and strict Saudization compliance declarations, to be implemented by March 2025."

Document background

The Vendor Declaration Form is a critical compliance document used in Saudi Arabia's business environment to establish and verify vendor credentials and compliance status. This document is typically required during vendor onboarding processes or periodic vendor reviews, serving as a comprehensive self-declaration of the vendor's legal status, operational capabilities, and compliance with various Saudi regulations including anti-corruption laws, labor laws (particularly Saudization requirements), and Shariah principles. The form helps organizations maintain due diligence in their supply chain management while ensuring alignment with Saudi Arabia's regulatory framework and Vision 2030 objectives. It is particularly important for regulated industries and government contracting, where enhanced due diligence is required.

Suggested Sections

1. Vendor Information: Basic details including legal name, CR number, VAT registration, address, and authorized representatives

2. Business Classification: Declaration of business type, size, and ownership structure including Saudi/foreign ownership percentages

3. Compliance Declarations: Statements regarding compliance with Saudi laws, regulations, and Shariah principles

4. Financial Declarations: Statements about financial standing, bankruptcy status, and tax compliance

5. Legal Declarations: Declarations regarding litigation history, regulatory violations, and sanctions

6. Operational Capabilities: Information about business capacity, facilities, and key operations in Saudi Arabia

7. Employment Compliance: Declarations regarding Saudization requirements and labor law compliance

8. Ethics and Anti-corruption: Declarations regarding anti-bribery compliance and ethical business practices

9. Certification: Signature section with declarations of truth and accuracy of provided information

Optional Sections

1. Industry-Specific Compliance: Additional declarations specific to regulated industries (e.g., healthcare, construction, defense)

2. Environmental Compliance: Declarations regarding environmental regulations for vendors in relevant sectors

3. Quality Certifications: Section for listing relevant quality certifications and standards compliance

4. Security Clearance: Additional section for vendors requiring security clearance for government contracts

5. Export Control Compliance: For vendors involved in international trade or controlled goods

6. Related Party Disclosures: For vendors with government relationships or connected persons

Suggested Schedules

1. Schedule A - Supporting Documents Checklist: List of required supporting documents to be submitted with the declaration

2. Schedule B - Authorized Signatories: List of personnel authorized to sign on behalf of the vendor

3. Schedule C - Product/Service Categories: Detailed list of products or services offered by the vendor

4. Appendix 1 - Compliance Certificates: Copies of relevant compliance certificates and licenses

5. Appendix 2 - Company Structure: Organizational chart and ownership structure documentation

6. Appendix 3 - Financial Information: Basic financial information and bank references

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Relevant Industries

Oil & Gas

Construction

Healthcare

Information Technology

Manufacturing

Retail

Financial Services

Defense & Security

Transportation & Logistics

Education

Telecommunications

Government Services

Professional Services

Real Estate & Development

Relevant Teams

Procurement

Legal

Compliance

Finance

Risk Management

Supply Chain

Vendor Management

Internal Audit

Operations

Quality Assurance

Relevant Roles

Procurement Manager

Supply Chain Director

Vendor Management Specialist

Compliance Officer

Legal Counsel

Risk Manager

Contract Administrator

Chief Financial Officer

Operations Director

Quality Assurance Manager

Audit Manager

Commercial Director

Supply Chain Analyst

Procurement Specialist

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