Sponsorship Declaration Letter Template for Saudi Arabia

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Key Requirements PROMPT example:

Sponsorship Declaration Letter

"I need a Sponsorship Declaration Letter for our technology company based in Riyadh to sponsor a senior software developer from India, starting March 2025, with provisions for family sponsorship and housing allowance included."

Document background

The Sponsorship Declaration Letter is a mandatory document within Saudi Arabia's legal framework, required whenever a Saudi citizen, resident, or organization assumes responsibility for sponsoring a foreign individual. This document is essential under the Saudi sponsorship (Kafala) system and must comply with regulations set by the Ministry of Interior and Ministry of Human Resources and Social Development. The letter serves multiple purposes, including employment sponsorship, family reunification, and business partnerships. It contains detailed information about both parties, explicit acknowledgment of sponsor responsibilities, and specific commitments regarding the sponsored person's residence, employment, and welfare. The document is particularly crucial for visa processing, residence permit (Iqama) issuance, and maintaining legal status in Saudi Arabia. Recent reforms to the Saudi labor law system have modified certain aspects of sponsorship requirements, making it essential to ensure the letter reflects current regulatory requirements.

Suggested Sections

1. Letter Header: Official letterhead including sponsor's details, date, and reference number

2. Addressing Authority: Formal address to relevant Saudi authority (e.g., Ministry of Interior, Jawazat)

3. Sponsor Information: Complete details of the sponsor including full name, ID/Iqama number, address, and contact information

4. Sponsored Person Details: Full information about the person being sponsored including name, nationality, passport details, and relationship to sponsor

5. Declaration Statement: Formal sponsorship declaration stating the sponsor's commitment and responsibilities

6. Purpose of Sponsorship: Clear statement of the reason for sponsorship (employment, family, etc.)

7. Financial Responsibility: Declaration of financial responsibility for the sponsored person

8. Duration of Sponsorship: Specified period of sponsorship commitment

9. Signature Block: Sponsor's signature, name, and official stamp if applicable

Optional Sections

1. Employment Details: Required when sponsorship is for employment purposes, including job title, salary, and work location

2. Family Member Declaration: Required for family sponsorship, stating relationship and dependency status

3. Educational Institution Details: Required for student sponsorship, including institution name and program details

4. Previous Sponsor Information: Required in cases of sponsorship transfer, including details of previous sponsor

5. Housing Commitment: Optional section declaring provision of accommodation if applicable

6. Medical Insurance Commitment: Statement regarding medical insurance coverage responsibility

Suggested Schedules

1. Identity Documents: Copies of sponsor's and sponsored person's identification documents

2. Supporting Documents: Additional documents such as employment contract, family certificates, or educational enrollment proof

3. Financial Statements: If required, proof of financial capability to support sponsored person

4. Authorization Letters: Any additional authorization letters or powers of attorney if sponsor is a company or institution

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Declaration of Sponsorship
Financial Responsibility
Legal Compliance
Duration
Accommodation
Medical Care
Travel Authorization
Employment Terms
Residency Obligations
Document Custody
Insurance Coverage
Repatriation Commitment
Authority Notification
Visa Obligations
Education/Training
Identity Verification
Communication with Authorities
Emergency Contact
Termination of Sponsorship

Relevant Industries

Banking & Financial Services

Oil & Gas

Construction

Healthcare

Education

Retail

Manufacturing

Technology

Professional Services

Hospitality

Real Estate

Transportation & Logistics

Government & Public Sector

Telecommunications

Mining & Minerals

Relevant Teams

Human Resources

Legal

Compliance

Government Relations

Administration

Corporate Services

Immigration

Employee Relations

Recruitment

Operations

Relevant Roles

HR Manager

Legal Counsel

Immigration Specialist

Compliance Officer

HR Director

Operations Manager

Administrative Manager

Government Relations Manager

Recruitment Manager

Legal Director

Chief Human Resources Officer

Visa Coordinator

Personnel Manager

Employee Relations Manager

Corporate Services Manager

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Authors

Alex Denne

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