Third Party Declaration Form Template for Saudi Arabia

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Key Requirements PROMPT example:

Third Party Declaration Form

"I need a Third Party Declaration Form for our new technology supplier based in Riyadh, who will be providing cloud services starting March 2025, to declare their relationship with other competitors in our industry and confirm no conflicts of interest exist."

Document background

The Third Party Declaration Form is a critical document within the Saudi Arabian legal system, designed to establish clear records of third-party statements and relationships in business contexts. It is commonly used when transparency and formal documentation of third-party interests or involvement are required, such as in procurement processes, business transactions, or regulatory compliance matters. The document must comply with Saudi commercial law, including Royal Decree No. M/32 (Commercial Court Law) and related regulations, while also adhering to Sharia principles. The form typically includes comprehensive declarations about relationships, interests, and potential conflicts, supported by necessary documentation and appropriate signatures. It serves as both a legal record and a compliance tool, particularly important in sectors where third-party relationships need to be clearly documented and disclosed.

Suggested Sections

1. Declaration Details: Identifies the declaring party, including full legal name, national ID/commercial registration number, and contact details

2. Purpose of Declaration: Clearly states the context and purpose for which the declaration is being made

3. Nature of Relationship: Describes the relationship between the declaring party and the primary parties involved

4. Core Declarations: Lists the specific statements, confirmations, or declarations being made by the third party

5. Truthfulness Statement: Standard clause confirming that all information provided is true and accurate

6. Legal Implications: States the legal consequences of making false declarations

7. Signature Block: Space for signature, date, and official stamp if applicable

Optional Sections

1. Financial Disclosures: Required when the declaration involves financial relationships or monetary interests

2. Conflict of Interest Statement: Needed when the declaration relates to business relationships or procurement processes

3. Authority Confirmation: Required when the declaring party is signing on behalf of a corporate entity

4. Shariah Compliance Statement: Needed when the declaration relates to financial or investment activities that must comply with Islamic law

5. Regulatory Compliance: Required when the declaration relates to regulated industries or activities

6. Confidentiality Statement: Added when the declaration involves sensitive or confidential information

Suggested Schedules

1. Supporting Documents List: Schedule listing all documents attached to support the declarations made

2. Corporate Authorization: If applicable, documents proving the authority of the signatory to make declarations on behalf of a corporate entity

3. Related Party Details: Detailed information about other parties referenced in the declaration

4. Declaration History: If applicable, list of previous declarations made by the same party in related matters

5. Compliance Certificates: Copies of relevant compliance certificates or regulatory approvals referenced in the declaration

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Relevant Industries

Financial Services

Banking

Construction

Real Estate

Government and Public Sector

Manufacturing

Healthcare

Education

Technology

Telecommunications

Energy

Defense

Professional Services

Retail

Transportation and Logistics

Relevant Teams

Legal

Compliance

Procurement

Risk Management

Finance

Corporate Governance

Operations

Internal Audit

Commercial

Supply Chain

Regulatory Affairs

Business Development

Relevant Roles

Compliance Officer

Legal Counsel

Procurement Manager

Contract Administrator

Risk Manager

Corporate Secretary

Chief Financial Officer

Business Development Manager

Project Manager

Operations Director

Regulatory Affairs Manager

Company Secretary

Internal Auditor

Commercial Director

Supply Chain Manager

Governance Officer

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Authors

Alex Denne

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