The Vendor Declaration Form is a crucial document used in Malaysian business operations to establish and maintain compliant vendor relationships. It is typically required during vendor onboarding processes or periodic vendor reviews, serving as a key component of supply chain due diligence and risk management. The form requires vendors to make formal declarations about their business practices, compliance with Malaysian laws and regulations, and adherence to ethical business conduct. This document helps organizations meet their obligations under various Malaysian regulations, including the Companies Act 2016, Malaysian Anti-Corruption Commission Act 2009, and Personal Data Protection Act 2010. The declarations made in this form are legally binding and can be used as a basis for vendor disqualification or contract termination if found to be false or misleading.
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1. Vendor Information: Basic information including company name, registration number, business address, contact details, and authorized representative
2. Business Profile: Nature of business, years in operation, ownership structure, and registration details with relevant authorities
3. Compliance Declarations: Mandatory declarations regarding legal compliance, including tax obligations, business licenses, and permits
4. Anti-Corruption Declaration: Declarations regarding anti-corruption policies, conflict of interest, and compliance with MACC Act
5. Labor Law Compliance: Declarations regarding compliance with Malaysian employment laws, minimum wage, and worker rights
6. Data Protection Commitment: Declaration of compliance with Personal Data Protection Act and data handling procedures
7. Financial Standing: Declaration of financial solvency, bankruptcy status, and any ongoing litigation
8. Certification and Signature: Final attestation of truth and accuracy of declarations, with authorized signatory details
1. Environmental Compliance: For vendors in manufacturing or industries with environmental impact - declarations regarding environmental permits and compliance
2. Quality Certifications: For vendors providing specialized products/services - details of ISO certifications or industry-specific qualifications
3. Health and Safety Compliance: For vendors working on-site or in high-risk industries - declarations regarding safety policies and procedures
4. Export Control Compliance: For vendors involved in international trade - declarations regarding export controls and trade regulations
5. Subcontractor Declaration: For vendors who use subcontractors - details of subcontractor management and compliance verification
1. Schedule A - Company Documents: List of required supporting documents including business registration, licenses, and permits
2. Schedule B - Key Personnel: Details of key management personnel and authorized representatives
3. Schedule C - Compliance Certificates: Copies of relevant compliance certificates and certifications
4. Appendix 1 - Code of Conduct Acknowledgment: Vendor acknowledgment of company's code of conduct and ethical requirements
5. Appendix 2 - Declaration Checklist: Checklist ensuring all required declarations and supporting documents are completed
Relevant legal definitions
Vendor
Company
Authorized Representative
Business Registration Number
Compliance
Confidential Information
Declaration
Directors
Form
Goods
Identity Card
Intellectual Property Rights
Material Change
Personal Data
Related Company
Services
Shareholders
Statutory Declaration
Subsidiary
Ultimate Beneficial Owner
Company
Authorized Representative
Business Registration Number
Compliance
Confidential Information
Declaration
Directors
Form
Goods
Identity Card
Intellectual Property Rights
Material Change
Personal Data
Related Company
Services
Shareholders
Statutory Declaration
Subsidiary
Ultimate Beneficial Owner
Clauses
Company Information
Legal Status
Business Operations
Financial Standing
Tax Compliance
Anti-Corruption
Anti-Money Laundering
Data Protection
Environmental Compliance
Labor Compliance
Health and Safety
Confidentiality
Conflict of Interest
Quality Assurance
Regulatory Compliance
Insurance Coverage
Corporate Authority
Litigation Status
Bankruptcy Declaration
Ethics Compliance
Trade Controls
Certification
Supporting Documentation
Declaration of Truth
Legal Status
Business Operations
Financial Standing
Tax Compliance
Anti-Corruption
Anti-Money Laundering
Data Protection
Environmental Compliance
Labor Compliance
Health and Safety
Confidentiality
Conflict of Interest
Quality Assurance
Regulatory Compliance
Insurance Coverage
Corporate Authority
Litigation Status
Bankruptcy Declaration
Ethics Compliance
Trade Controls
Certification
Supporting Documentation
Declaration of Truth
Relevant Industries
Manufacturing
Technology
Financial Services
Construction
Healthcare
Retail
Logistics
Professional Services
Energy
Telecommunications
Education
Food and Beverage
Agriculture
Mining
Real Estate
Relevant Teams
Procurement
Legal
Compliance
Supply Chain
Finance
Operations
Risk Management
Internal Audit
Vendor Management
Quality Assurance
Relevant Roles
Procurement Manager
Supply Chain Director
Compliance Officer
Legal Counsel
Vendor Management Specialist
Risk Management Officer
Chief Financial Officer
Operations Manager
Contract Administrator
Due Diligence Officer
Sustainability Manager
Quality Assurance Manager
Internal Auditor
Ethics Officer
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