Legal Templates
Standard Declaration Form

Standard Declaration Form for the Netherlands

Standard Declaration Form Template for Netherlands

A Standard Declaration Form (Standaard Verklaringsformulier) is a formal document used under Dutch law to make official statements or declarations. It serves as a legally recognized means of providing information or making assertions to authorities, organizations, or other parties within the Netherlands. The document follows specific formatting and content requirements established by Dutch legislation, including compliance with the Civil Code (Burgerlijk Wetboek) and relevant administrative laws. It can be used for various purposes, from personal declarations to business-related statements, and must typically include proper identification, clear statements, and appropriate verification elements.

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What is a Standard Declaration Form?

The Standard Declaration Form is a widely used legal instrument in the Netherlands that serves as an official means of making formal statements or declarations to various authorities and organizations. This document type is governed by Dutch law and must comply with requirements set forth in the Civil Code (Burgerlijk Wetboek) and relevant administrative legislation. It is commonly used when individuals or organizations need to make official statements about their circumstances, confirm facts, or provide formal information to authorities. The form typically includes personal information, the declaration content, verification elements, and may require witness signatures or notarization depending on its purpose. Standard Declaration Forms are essential in numerous situations, from government interactions to business operations, and must be completed with accuracy as they often carry legal weight and consequences.

What sections should be included in a Standard Declaration Form?

1. Personal Information: Details of the person making the declaration including full name, address, date of birth, and contact information

2. Declaration Number: Unique identifier for the declaration form

3. Purpose of Declaration: Clear statement of why the declaration is being made and to which authority it is addressed

4. Declaration Content: The main substance of what is being declared, presented in clear, unambiguous language

5. Truth Statement: Standard clause confirming that all information provided is true and accurate

6. Data Protection Notice: Information about how personal data will be processed, in compliance with GDPR/AVG

7. Signature Block: Space for signature, date, and place of signing

8. Official Use Section: Reserved space for administrative processing information

What sections are optional to include in a Standard Declaration Form?

1. Interpreter Declaration: Required when the declaration is made with the assistance of an interpreter, including interpreter's details and confirmation

2. Legal Representative: Required when the declaration is made on behalf of another person, including representative's authority and relationship

3. Urgent Processing Request: Optional section for requesting expedited processing, including justification

4. Additional Remarks: Space for any relevant additional information not covered in the main sections

5. Witness Section: Required when the declaration needs to be witnessed, including witness details and signature

What schedules should be included in a Standard Declaration Form?

1. Identity Documentation: Copies of identity documents referenced in the declaration

2. Supporting Evidence: Any documents supporting the statements made in the declaration

3. Power of Attorney: If applicable, documentation proving authority to make declaration on behalf of another

4. Translation Certificate: If the declaration is translated, certified translation and translator's credentials

5. Additional Declarations: Any supplementary declarations that support or clarify the main declaration

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

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Jurisdiction

Netherlands

Publisher

Genie AI

Document Type

Declaration Form

Sector

Compliance

Cost

Free to use
Relevant legal definitions
Declarant
Authority
Declaration
Effective Date
Supporting Documentation
Official Purpose
Legal Representative
Witness
Authorised Signatory
Competent Authority
Declaration Date
Place of Declaration
Official Use
Processing Authority
Reference Number
Governing Law
Personal Data
Interpreter
Notary
Verification
Authentication
Digital Signature
Statement of Truth
Administrative Body
Force Majeure
Chamber of Commerce (Kamer van Koophandel)
Civil Code (Burgerlijk Wetboek)
Identity Document
Processing Fee
Authorized Copy
Relevant Industries

Government and Public Administration

Financial Services

Legal Services

Healthcare

Education

Real Estate

Construction

Manufacturing

Transportation and Logistics

Retail

Professional Services

Non-profit Organizations

Insurance

Human Resources

International Trade

Relevant Teams

Legal

Compliance

Administrative

Human Resources

Corporate Governance

Risk Management

Operations

Finance

Quality Assurance

Regulatory Affairs

Corporate Services

Document Control

Relevant Roles

Legal Counsel

Compliance Officer

Administrative Manager

Human Resources Manager

Company Secretary

Risk Manager

Operations Director

Chief Financial Officer

Business Unit Manager

Quality Assurance Manager

Procurement Manager

Tax Manager

Corporate Governance Officer

Legal Administrator

Regulatory Affairs Specialist

Industries
Dutch Civil Code (Burgerlijk Wetboek): Primary source of Dutch private law that governs legal declarations, contracts, and statements. Particularly Book 3 (Property Law) and Book 6 (General Part of the Law of Obligations) are relevant for declarations.
General Administrative Law Act (Algemene wet bestuursrecht): Governs the relationship between citizens and government bodies, including formal requirements for official declarations and statements to government entities.
EU General Data Protection Regulation (GDPR) / AVG: Regulates the processing of personal data, which is often included in declaration forms, including requirements for consent and data minimization.
eIDAS Regulation: European regulation on electronic identification and trust services, relevant for electronic signatures on digital declaration forms.
Dutch Electronic Signatures Act (Wet elektronische handtekeningen): National implementation of EU regulations regarding electronic signatures, specifying requirements for valid electronic signing of documents.
Dutch Language Act (Wet gebruik Nederlandse taal): Governs the use of Dutch language in official documents and communications, including requirements for declaration forms.
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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