Legal Templates
Import Declaration Form

Import Declaration Form for the Netherlands

Import Declaration Form Template for Netherlands

An Import Declaration Form (also known as an import entry or customs declaration) is a mandatory customs document required by Dutch Customs (Douane) for importing goods into the Netherlands. As part of the European Union customs territory, this document must comply with both EU regulations (particularly the Union Customs Code) and specific Dutch customs requirements. It contains detailed information about imported goods, including their classification, value, origin, and applicable duties and taxes. The form serves as both a legal declaration to customs authorities and a basis for calculating import duties, VAT, and other applicable charges.

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What is a Import Declaration Form?

The Import Declaration Form is a crucial document required for any goods being imported into the Netherlands from outside the European Union. It serves as the official notification to Dutch Customs authorities about incoming shipments and forms the basis for customs clearance procedures. This document must be submitted before goods can be released into free circulation within the EU. The form includes essential information such as the nature of goods, their value, origin, customs classification, and applicable duty rates. It is used by customs authorities to assess duties and taxes, ensure compliance with trade regulations, and maintain import statistics. The declaration must comply with both the Union Customs Code (UCC) and specific Dutch customs requirements, making it a critical document for international trade operations in the Netherlands.

What sections should be included in a Import Declaration Form?

1. Declarant Information: Details of the person/company making the declaration, including EORI number, VAT number, and contact information

2. Consignment Details: Information about the shipment including reference numbers, arrival details, and transport information

3. Exporter/Consignor Information: Details of the party sending the goods from outside the EU

4. Importer/Consignee Information: Details of the party receiving the goods in the Netherlands

5. Goods Description: Detailed description of goods including commodity codes, quantity, and value

6. Origin Information: Country of origin details and any preferential origin claims

7. Valuation Details: Declaration of value, currency, and terms of trade (Incoterms)

8. Customs Procedure: Intended customs procedure and additional procedure codes

9. Tax Calculation: Calculation of import duties, VAT, and other applicable taxes

10. Declaration Statement: Legal declaration of accuracy and compliance with customs regulations

What sections are optional to include in a Import Declaration Form?

1. Representative Authorization: Required when a customs representative is filing the declaration on behalf of the importer

2. License Information: Required for goods subject to import licenses or restrictions

3. Preference Claims: Required when claiming preferential duty rates under trade agreements

4. Security Details: Required for goods subject to special security measures or controls

5. Transit Information: Required when goods are under transit procedure before import

6. Warehouse Details: Required when goods are to be placed in customs warehouse

7. Previous Document References: Required when the import is related to previous customs procedures

What schedules should be included in a Import Declaration Form?

1. Commercial Invoice: Copy of the commercial invoice showing the value and details of goods

2. Packing List: Detailed list of packed items, weights, and dimensions

3. Transport Documents: Bill of lading, airway bill, or other transport documentation

4. Certificate of Origin: Document proving the origin of goods when required

5. Supporting Calculations: Detailed calculations for customs value, duties, and taxes

6. Additional Documentation: Any certificates, licenses, or permits required for specific goods

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

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Jurisdiction

Netherlands

Publisher

Genie AI

Document Type

Declaration Form

Sector

Compliance

Cost

Free to use
Relevant legal definitions
Customs Value
Declarant
EORI Number
Customs Representative
Customs Territory
Free Circulation
Commodity Code
Customs Procedure Code
Country of Origin
Country of Export
Incoterms
Consignment
Consignor
Consignee
Import Duties
Import VAT
Customs Debt
Declaration Date
Place of Loading
Place of Unloading
Transport Document
Container Number
Net Mass
Gross Mass
Statistical Value
Invoice Currency
Exchange Rate
Preference Code
Additional Information Code
Document Code
Customs Warehouse
Transit Procedure
Release for Free Circulation
Customs Status
Customs Value Declaration
Supplementary Units
Valuation Method
Previous Document
Supporting Document
Licensed Representative
Deferred Payment
Entry Number
Port of Entry
Customs Office of Import
Declaration Type
Tax Base
Relevant Industries

Manufacturing

Retail

Wholesale Trade

Automotive

Electronics

Pharmaceuticals

Food and Beverage

Textiles

Chemical Industry

Consumer Goods

Agriculture

Raw Materials

Technology

Medical Devices

Industrial Equipment

Relevant Teams

Logistics

Supply Chain

Customs Compliance

International Trade

Shipping

Regulatory Affairs

Import/Export

Finance

Legal

Operations

Procurement

Documentation

Relevant Roles

Customs Manager

Import Coordinator

Logistics Manager

Supply Chain Manager

Customs Broker

Trade Compliance Officer

Shipping Coordinator

International Trade Specialist

Customs Declaration Specialist

Freight Forwarding Manager

Import/Export Manager

Customs Compliance Officer

Supply Chain Analyst

Global Trade Manager

Regulatory Compliance Manager

Industries
Union Customs Code (UCC): The primary EU customs legislation that sets out the basic rules and procedures for customs throughout the EU, including import declarations and customs procedures.
Dutch Customs Act (Douanewet): The national customs legislation of the Netherlands that implements EU customs law and contains specific national provisions for import procedures.
Dutch General Customs Act (Algemene Douanewet): Provides the legal framework for customs enforcement and administrative procedures in the Netherlands.
EU VAT Directive 2006/112/EC: Governs the application of Value Added Tax on imports into the EU, including specific provisions for import VAT declarations.
Commission Delegated Regulation (EU) 2015/2446: Supplements the UCC with detailed rules for various customs procedures and declarations.
Commission Implementing Regulation (EU) 2015/2447: Provides practical implementation rules for the UCC, including specific requirements for import declarations.
Dutch Tax Act (Wet op de Omzetbelasting 1968): National legislation governing VAT application, including import VAT requirements and procedures.
EU EORI Regulation: Regulations regarding Economic Operators Registration and Identification number, required for importing goods into the EU.
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