Legal Templates
Driver Declaration Form

Driver Declaration Form for the Netherlands

Driver Declaration Form Template for Netherlands

A comprehensive form used in the Netherlands to document and verify a driver's qualifications, permissions, and acknowledgments for operating company vehicles. This document ensures compliance with Dutch transportation laws, including the Wegenverkeerswet 1994 and relevant EU regulations. It captures essential information about the driver's licenses, certifications, health status, and understanding of company policies, while also addressing data protection requirements under the GDPR. The form serves as a legal record of the driver's authorization to operate specific types of vehicles and their acknowledgment of associated responsibilities.

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What is a Driver Declaration Form?

The Driver Declaration Form is a crucial document used in the Netherlands to establish and record the authorization of employees to operate company vehicles. This form is required whenever an organization assigns driving responsibilities to an employee, whether for regular vehicle operation or occasional use. It combines legal compliance requirements under Dutch law with company-specific policies and includes essential information about the driver's qualifications, health status, and driving history. The document helps organizations maintain compliance with the Wegenverkeerswet 1994, Working Hours Act, and other relevant legislation while providing a clear record of driver authorizations and responsibilities. It's particularly important for risk management and insurance purposes, and helps demonstrate due diligence in ensuring driver competency and safety.

What sections should be included in a Driver Declaration Form?

1. Personal Information: Driver's full name, date of birth, address, contact details, and employee ID if applicable

2. License Details: Driving license number, categories, issue date, expiry date, and issuing authority

3. Vehicle Authorization: Types of vehicles the driver is authorized to operate within the organization

4. Health Declaration: Statement confirming physical and mental fitness to operate vehicles safely

5. Driving History: Declaration of any previous accidents, violations, or penalties in the last 5 years

6. Company Policy Acknowledgment: Confirmation of understanding and agreeing to follow company driving policies

7. Legal Compliance Statement: Declaration of compliance with Dutch traffic laws and regulations

8. Signature Section: Space for driver's signature, date, and witness/company representative signature

What sections are optional to include in a Driver Declaration Form?

1. International Driving Declaration: Additional section for drivers who will operate vehicles internationally, including awareness of foreign traffic laws

2. Special Cargo Handling: Required when driver will transport dangerous goods or special cargo requiring additional certifications

3. Company Vehicle Assignment: Details of specific company vehicle(s) assigned to the driver, if applicable

4. Medical Examination Details: Information about required medical examinations and certificates for professional drivers

5. Digital Tachograph Card Details: Information about driver's digital tachograph card for vehicles requiring their use

What schedules should be included in a Driver Declaration Form?

1. Copy of Driving License: Attached copy of valid driving license (front and back)

2. Training Certificates: Copies of relevant professional driving qualifications and certificates

3. Medical Certificate: Copy of current medical certificate if required for professional driving

4. Insurance Declaration: Details of insurance coverage and driver's responsibilities regarding insurance

5. Accident Reporting Procedure: Step-by-step guide for reporting accidents or incidents

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

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Jurisdiction

Netherlands

Publisher

Genie AI

Document Type

Declaration Form

Sector

Compliance

Cost

Free to use
Relevant legal definitions
Authorized Driver
Company Vehicle
Driving License Categories
Digital Tachograph
Driving Hours
Rest Period
Professional Competence Certificate
Code 95
Vehicle Categories
Company Premises
Working Time
Incident
Major Traffic Violation
Minor Traffic Violation
Safety Regulations
Operating Hours
Vehicle Documentation
Journey Log
Personal Use
Business Use
Emergency Situation
Dangerous Goods
Regular Medical Examination
Company Transport Policy
Transport Manager
Vehicle Check
Driver Qualification Card
Insurance Policy
Accident Report
Safety Equipment
Relevant Industries

Transportation and Logistics

Delivery Services

Construction

Manufacturing

Retail

Wholesale

Agriculture

Mining

Utilities

Facility Management

Security Services

Healthcare

Field Services

Waste Management

Food and Beverage Distribution

Relevant Teams

Human Resources

Operations

Fleet Management

Health and Safety

Compliance

Logistics

Distribution

Field Services

Facilities Management

Risk Management

Legal

Relevant Roles

Driver

Delivery Personnel

Sales Representative

Field Service Technician

Fleet Manager

Transport Coordinator

Logistics Manager

Operations Manager

Safety Manager

HR Manager

Compliance Officer

Field Engineer

Service Technician

Distribution Manager

Route Planner

Transport Supervisor

Vehicle Coordinator

Industries
Wegenverkeerswet 1994 (Road Traffic Act 1994): The main Dutch road traffic law that establishes the fundamental rules for road use, driving licenses, and vehicle requirements
Arbeidstijdenwet (Working Hours Act): Regulates working hours and rest periods for professional drivers, including maximum driving times and required breaks
EU Regulation (EC) No 561/2006: European regulation on driving hours, breaks, and rest periods for professional drivers, which applies in the Netherlands
Algemene Verordening Gegevensbescherming (GDPR): The Dutch implementation of GDPR, governing how personal data must be collected, processed, and stored
Arbeidsomstandighedenwet (Working Conditions Act): Covers health and safety requirements for professional drivers and their working environment
Wet rijonderricht motorrijtuigen (Motor Vehicle Driving Instruction Act): Regulates professional driving qualifications and requirements for maintaining valid driving credentials
Regeling vaststelling kenmerken rijbewijzen (Driving License Characteristics Regulation): Specifies the requirements and characteristics of Dutch driving licenses, including different categories and validity periods
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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