Supplier Declaration Form for Nigeria

Supplier Declaration Form Template for Nigeria

A comprehensive self-declaration document used in Nigeria for supplier pre-qualification and registration processes. This form captures essential information about a supplier's business operations, compliance status, ownership structure, and capabilities in accordance with Nigerian law, particularly the Public Procurement Act 2007 and Companies and Allied Matters Act 2020. It serves as a formal statement of a supplier's legal, financial, and operational status, enabling organizations to assess supplier eligibility and compliance with local regulations.

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What is a Supplier Declaration Form?

The Supplier Declaration Form is a fundamental document in Nigerian business operations, required during vendor registration and pre-qualification processes. It is designed to collect comprehensive information about potential suppliers, ensuring compliance with Nigerian legislation including the Public Procurement Act 2007, Companies and Allied Matters Act 2020, and various sector-specific regulations. The form serves multiple purposes: it acts as a formal declaration of a supplier's legal and operational status, helps organizations conduct due diligence, and creates a record of supplier compliance with local requirements. This document is particularly crucial in contexts where organizations need to verify supplier credentials, assess risks, and ensure compliance with local content requirements and anti-corruption legislation.

What sections should be included in a Supplier Declaration Form?

1. Company Information: Basic details including registered name, registration number, tax identification number, registered address, and contact information

2. Business Profile: Nature of business, years in operation, industry sectors served, and key products/services offered

3. Ownership Structure: Details of company ownership, including shareholders holding more than 5%, and information about parent companies if applicable

4. Financial Information: Declaration of annual turnover, financial stability, and banking details

5. Compliance Declarations: Declarations regarding tax compliance, regulatory permits, and certifications

6. Legal Status: Declarations regarding ongoing litigation, bankruptcy proceedings, and regulatory investigations

7. Ethics and Anti-corruption: Declarations regarding anti-corruption policies, conflicts of interest, and ethical business practices

8. Authorization: Signature section with declaration of truth and accuracy of information provided

What sections are optional to include in a Supplier Declaration Form?

1. Environmental Compliance: Required for suppliers in industries with environmental impact, including environmental permits and certifications

2. Health and Safety: Required for suppliers involved in manufacturing, construction, or hazardous materials

3. Local Content Compliance: Required for suppliers in sectors governed by Nigerian Content Development requirements

4. Quality Management: Required for suppliers of critical products/services, including quality certifications and standards

5. Export Control Compliance: Required for suppliers involved in international trade

6. Information Security: Required for suppliers handling sensitive data or providing IT services

What schedules should be included in a Supplier Declaration Form?

1. Schedule A - List of Directors and Key Officers: Detailed information about company directors and key management personnel

2. Schedule B - List of References: Contact information for business references and major clients

3. Schedule C - Certificates and Permits: Copies of relevant business licenses, certifications, and permits

4. Schedule D - Product/Service Categories: Detailed list of products or services offered by the supplier

5. Appendix 1 - Code of Conduct Acknowledgment: Signed acknowledgment of compliance with the organization's supplier code of conduct

6. Appendix 2 - Supporting Documents Checklist: Checklist of all required supporting documents to be submitted with the form

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Cost

Free to use

Relevant legal definitions

Clauses

Relevant Industries

Oil and Gas

Manufacturing

Construction

Information Technology

Financial Services

Healthcare

Telecommunications

Retail

Agriculture

Mining

Transportation and Logistics

Professional Services

Education

Energy

Real Estate

Relevant Teams

Procurement

Legal

Compliance

Finance

Operations

Risk Management

Supply Chain

Vendor Management

Quality Assurance

Due Diligence

Commercial Operations

Sustainability

Relevant Roles

Procurement Manager

Supply Chain Director

Vendor Management Specialist

Compliance Officer

Legal Counsel

Finance Manager

Operations Director

Risk Manager

Contract Administrator

Quality Assurance Manager

Due Diligence Officer

Sustainability Manager

Commercial Manager

Chief Financial Officer

Head of Purchasing

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What is a Supplier Declaration Form?

What sections should be included in a Supplier Declaration Form?

What sections are optional to include in a Supplier Declaration Form?

What schedules should be included in a Supplier Declaration Form?

Authors

Alex Denne

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