Legal Templates
Supplier Declaration Form

Supplier Declaration Form for Australia

Supplier Declaration Form Template for Australia

A comprehensive declaration document used in Australian jurisdictions that requires suppliers to formally attest to their compliance with various legal, regulatory, and operational requirements. The form serves as a self-assessment and compliance declaration tool, covering areas such as business registration, workplace health and safety, modern slavery compliance, environmental management, insurance coverage, and quality management systems. It helps organizations maintain due diligence in their supplier selection process while ensuring compliance with Australian legislation and industry standards.

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What is a Supplier Declaration Form?

The Supplier Declaration Form is a fundamental document used in Australian business operations to establish and verify supplier compliance with various legal and regulatory requirements. This document is typically required during supplier onboarding processes or periodic compliance reviews, serving as a formal attestation of the supplier's business practices, compliance status, and capability to meet contractual obligations. The form requires suppliers to declare their compliance with Australian legislation including but not limited to the Competition and Consumer Act, Work Health and Safety Act, Modern Slavery Act, and various industry-specific regulations. It is designed to help organizations maintain robust supplier governance frameworks and manage supply chain risks effectively.

What sections should be included in a Supplier Declaration Form?

1. Supplier Information: Basic details including business name, ABN/ACN, registered address, and contact information

2. Business Structure and Registration: Declaration of business type, registration details, and ownership structure

3. Regulatory Compliance: Declarations regarding compliance with key Australian legislation and regulations

4. Work Health and Safety: Declarations regarding WHS policies, procedures, and compliance

5. Employment Practices: Declarations about fair work practices, employee rights, and modern slavery compliance

6. Insurance and Risk Management: Details of required insurance coverage and risk management processes

7. Environmental Compliance: Declarations regarding environmental management and compliance

8. Quality Management: Information about quality control systems and relevant certifications

9. Declaration and Signature: Formal declaration of truth and accuracy, with authorized signature block

What sections are optional to include in a Supplier Declaration Form?

1. Indigenous Business Status: For suppliers identifying as Indigenous businesses, including relevant certification details

2. Export Control Compliance: For suppliers involved in international trade or controlled goods

3. Information Security: For suppliers handling sensitive data or requiring specific security clearances

4. Industry-Specific Certifications: For suppliers in regulated industries requiring special licenses or certifications

5. Sustainability Practices: For organizations with specific environmental or sustainability requirements

6. Small Business Status: For declaration of small business status and related considerations

What schedules should be included in a Supplier Declaration Form?

1. Schedule A - Required Documents: List of supporting documents to be submitted with the declaration

2. Schedule B - Insurance Requirements: Detailed insurance requirements and minimum coverage levels

3. Schedule C - Certification Checklist: Checklist of required certifications and compliance documents

4. Appendix 1 - Definitions: Definitions of key terms used in the declaration form

5. Appendix 2 - Code of Conduct: Supplier code of conduct and ethical requirements

6. Appendix 3 - Compliance References: Reference list of relevant legislation and standards

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

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Jurisdiction

Australia

Publisher

Genie AI

Document Type

Declaration Form

Sector

Cost

Free to use
Relevant legal definitions
ABN
ACN
Associated Entity
Authorised Representative
Business Day
Compliance Requirements
Confidential Information
Conflict of Interest
Control
Declaration
Employee
Environmental Laws
Financial Year
Force Majeure Event
Governing Law
GST
Insolvency Event
Insurance Requirements
Intellectual Property Rights
Key Personnel
Material Adverse Change
Modern Slavery
Notice
Personal Information
Personnel
Privacy Laws
Quality Management System
Related Body Corporate
Relevant Laws
Required Insurances
Safety Laws
Sanctions Laws
Services
Subsidiary
Supplier
Supplier Code of Conduct
Tax
Term
WHS Laws
Work Health and Safety Requirements
Relevant Industries

Manufacturing

Construction

Professional Services

Information Technology

Healthcare

Retail

Mining

Agriculture

Transport and Logistics

Education

Financial Services

Defense

Energy and Utilities

Telecommunications

Government and Public Sector

Relevant Teams

Procurement

Legal

Compliance

Risk Management

Supply Chain

Operations

Vendor Management

Quality Assurance

Finance

Commercial

Relevant Roles

Procurement Manager

Supply Chain Manager

Vendor Relationship Manager

Compliance Officer

Legal Counsel

Risk Manager

Contract Administrator

Chief Procurement Officer

Sourcing Specialist

Category Manager

Supplier Quality Manager

Operations Manager

Commercial Manager

Supply Chain Director

Procurement Analyst

Industries
Competition and Consumer Act 2010: Primary federal law governing competition, fair trading, and consumer protection in Australia, including the Australian Consumer Law (ACL)
Work Health and Safety Act 2011: Sets out the main duties of care for workplace health and safety that suppliers must comply with
Modern Slavery Act 2018: Requires businesses to report on risks of modern slavery in their operations and supply chains
Privacy Act 1988: Regulates the handling of personal information and data protection obligations
Fair Work Act 2009: Governs employment relationships and workplace rights, ensuring suppliers comply with labor standards
Corporations Act 2001: Regulates business entities and corporate compliance requirements
Environmental Protection and Biodiversity Conservation Act 1999: Main federal environmental law that may affect supplier operations and compliance
Anti-Money Laundering and Counter-Terrorism Financing Act 2006: Relevant for financial compliance and verification of business relationships
Business Names Registration Act 2011: Governs business name registration and related compliance requirements
Australian Securities and Investments Commission Act 2001: Relevant for business conduct and financial services regulations
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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