Declaration Letters, formally known as statutory declarations in Australia, are essential legal documents used when formal written statements of fact need to be verified under oath. These documents are governed by the Statutory Declarations Act 1959 at the federal level, with additional requirements varying by state or territory. A Declaration Letter can be used in numerous situations, including verification of identity, confirmation of residency, financial declarations, character references, or any circumstance where a formal statement of facts is required. The document must be witnessed by an authorized person and carries serious legal consequences for false declarations, including potential criminal charges. Declaration Letters are widely used across both public and private sectors, serving as a cost-effective alternative to affidavits and playing a crucial role in various administrative, legal, and business processes throughout Australia.
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1. Declarant Details: Full legal name, address, and occupation of the person making the declaration
2. Declaration Statement: Standard opening statement required by law: 'I [full name] do solemnly and sincerely declare that:'
3. Subject Matter: Clear and specific statements of the facts being declared, presented in numbered paragraphs
4. Truth Acknowledgment: Standard closing statement: 'And I make this solemn declaration conscientiously believing the same to be true'
5. Statutory Warning: Statement regarding penalties for making false declarations
6. Execution Block: Space for signature, date, and authorized witness details
1. Capacity Statement: Statement of the declarant's authority or capacity when making declaration on behalf of an organization
2. Reference Details: Reference numbers, file numbers, or other identifying information when the declaration relates to official proceedings
3. Supporting Statement: Additional context or background information when necessary for clarity
4. Interpreter Details: Required when the declaration is made through an interpreter, including interpreter's credentials and declaration
1. Document List: Schedule listing any documents referred to in the declaration
2. Supporting Evidence: Copies of relevant documents mentioned in the declaration
3. Photo Identification: When required, certified copies of identification documents
4. Additional Declarations: Related statutory declarations from other parties when part of a larger matter
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Company Secretary
Risk Manager
Administrative Officer
Immigration Officer
Bank Manager
Property Manager
Insurance Claims Officer
Financial Controller
Business Development Manager
Operations Manager
Public Notary
Justice of the Peace
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