The Affidavit of Custodian of Records Form is a critical legal document used in Nigerian jurisdictions when business records need to be authenticated for legal proceedings. This document becomes necessary when an organization needs to present its records as evidence in court, during regulatory compliance checks, or for legal due diligence. The affidavit serves to establish the reliability and authenticity of business records by having the custodian of records testify under oath about the creation, maintenance, and accuracy of the records. It must comply with the Nigerian Evidence Act 2011 and the Oaths Act, and typically includes details about the record-keeping practices, the custodian's authority, and specific information about the records being authenticated. The document is particularly important in situations where the original record-keeper may not be available to testify in person or where the volume of records makes personal testimony impractical.
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1. Title and Court Information: Identifies the court, case number (if applicable), and parties involved in the matter
2. Deponent Information: Identifies the custodian/deponent, their position, and authority to make the affidavit
3. Business Entity Information: Details about the organization maintaining the records, including its nature of business
4. Record Keeping Practices: Description of the regular course of business record-keeping procedures and systems
5. Records Authentication: Specific details about the records being authenticated, including their creation, maintenance, and accuracy
6. Verification Statement: Sworn statement confirming the truth of the contents and meeting Evidence Act requirements
7. Jurat: Official certification by the notary public or commissioner for oaths, including date and location
1. Electronic Records Statement: Additional statements required when authenticating electronic or digital records, including details about the electronic system
2. Chain of Custody: Description of how records have been maintained and transferred when relevant to establishing authenticity
3. Confidentiality Statement: Statement regarding confidential nature of records and compliance with privacy laws when handling sensitive information
4. Translation Certification: Required when records are not in English, certifying the accuracy of translations
1. Schedule A - List of Records: Detailed inventory of all records being authenticated through the affidavit
2. Schedule B - Record Samples: Copies of representative record samples when required by the court
3. Appendix 1 - Business Registration: Copies of business registration documents establishing the entity's legal status
4. Appendix 2 - Authorization: Documentation of custodian's authority to maintain and certify records
Relevant legal definitions
Affiant
Business Records
Commissioner for Oaths
Custodian of Records
Regular Course of Business
Record-Keeping System
Original Records
Duplicate Records
Electronic Records
Digital Storage System
Business Entity
Record Retention Policy
Chain of Custody
Authentication
Certification
Deponent
Document Management System
Notary Public
Official Duties
Principal Place of Business
Records Maintenance
Storage Location
True Copy
Verification
Business Records
Commissioner for Oaths
Custodian of Records
Regular Course of Business
Record-Keeping System
Original Records
Duplicate Records
Electronic Records
Digital Storage System
Business Entity
Record Retention Policy
Chain of Custody
Authentication
Certification
Deponent
Document Management System
Notary Public
Official Duties
Principal Place of Business
Records Maintenance
Storage Location
True Copy
Verification
Clauses
Identification and Authority
Record Creation
Record Maintenance
Authentication
Verification
Confidentiality
Custody Chain
Business Practices
Electronic Records
Record Access
Document Retention
Privacy Compliance
Data Protection
Declaration of Truth
Notarization
Record Accuracy
Business Description
Storage Methods
Records Inventory
Certification
Record Creation
Record Maintenance
Authentication
Verification
Confidentiality
Custody Chain
Business Practices
Electronic Records
Record Access
Document Retention
Privacy Compliance
Data Protection
Declaration of Truth
Notarization
Record Accuracy
Business Description
Storage Methods
Records Inventory
Certification
Relevant Industries
Healthcare
Financial Services
Education
Government
Legal Services
Manufacturing
Telecommunications
Insurance
Banking
Real Estate
Retail
Transportation
Energy
Construction
Relevant Teams
Legal
Compliance
Records Management
Administrative Services
Corporate Secretariat
Information Management
Quality Assurance
Operations
Document Control
Risk Management
Relevant Roles
Records Manager
Compliance Officer
Legal Counsel
Company Secretary
Administrative Manager
Operations Manager
Document Control Specialist
Quality Assurance Manager
Information Management Officer
Archives Manager
Data Custody Officer
Corporate Governance Officer
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