The Supplier Declaration Form is a crucial document used in business relationships governed by German law to ensure compliance with regulatory requirements and establish clear documentation of supplier credentials. This form is typically required during supplier onboarding processes or periodic supplier evaluations, particularly in contexts where the Supply Chain Due Diligence Act (LkSG) and other German regulations apply. The document captures essential information about the supplier's business operations, compliance status, certifications, and declarations regarding various regulatory requirements. It serves as a formal record of the supplier's commitments and compliance status, helping buying organizations maintain proper due diligence and regulatory compliance in their supply chain management.
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1. Company Information: Basic details of the supplier including legal name, registration number, VAT ID, address, and authorized representative
2. Business Details: Information about the supplier's business activities, main products/services, and relevant industry certifications
3. Compliance Declarations: Mandatory declarations regarding compliance with German and EU regulations, including product safety, environmental standards, and labor laws
4. Supply Chain Due Diligence: Declarations related to compliance with the Supply Chain Due Diligence Act (LkSG), including human rights and environmental standards
5. Quality Management: Information about quality management systems and certifications
6. Data Protection Compliance: Declarations regarding GDPR compliance and data protection measures
1. Environmental Certifications: Additional section for suppliers who need to provide specific environmental certifications or declarations
2. Industry-Specific Compliance: Section for industry-specific declarations and certifications, used when supplier operates in regulated industries
3. Export Control Declaration: Required for suppliers dealing with goods subject to export control regulations
4. Conflict Minerals Declaration: For suppliers of electronics, metals, or components that might contain conflict minerals
5. Authorized Economic Operator Status: Optional section for suppliers with AEO status or similar customs simplification certificates
1. Certificate Attachments: Copies of relevant certificates mentioned in the declaration form
2. Product List: Detailed list of products or services covered by the declaration
3. Quality Management Certificates: Copies of ISO certifications and other quality management documents
4. Compliance Documentation: Supporting documents for compliance declarations
5. Authorized Signatories List: List of persons authorized to sign declarations on behalf of the supplier
Relevant legal definitions
Supplier
Buyer
Products
Services
Supply Chain
Authorized Representative
Quality Management System
Compliance Requirements
Due Diligence
Environmental Standards
Human Rights Standards
Force Majeure
Applicable Law
Certification
Declaration
Technical Documentation
Specifications
Quality Standards
Regulatory Requirements
Business Day
Confidential Information
Material Change
Non-Compliance
Risk Assessment
Supply Chain Partners
Sustainability Requirements
Trade Compliance
Product Safety
Manufacturing Process
Quality Control
Audit
Corrective Actions
Business Operations
Effective Date
Governing Law
Jurisdiction
Legal Representative
Affiliated Companies
Sub-suppliers
Contract Territory
Buyer
Products
Services
Supply Chain
Authorized Representative
Quality Management System
Compliance Requirements
Due Diligence
Environmental Standards
Human Rights Standards
Force Majeure
Applicable Law
Certification
Declaration
Technical Documentation
Specifications
Quality Standards
Regulatory Requirements
Business Day
Confidential Information
Material Change
Non-Compliance
Risk Assessment
Supply Chain Partners
Sustainability Requirements
Trade Compliance
Product Safety
Manufacturing Process
Quality Control
Audit
Corrective Actions
Business Operations
Effective Date
Governing Law
Jurisdiction
Legal Representative
Affiliated Companies
Sub-suppliers
Contract Territory
Clauses
Company Information
Legal Status Declaration
Regulatory Compliance
Quality Management
Environmental Compliance
Labor and Human Rights
Health and Safety
Supply Chain Due Diligence
Product Safety
Trade Compliance
Export Control
Conflict Minerals
Data Protection
Confidentiality
Anti-Corruption
Sustainability
Manufacturing Standards
Certification Status
Social Responsibility
Risk Management
Sub-supplier Management
Documentation Requirements
Audit Rights
Change Notification
Declaration of Origin
Packaging Compliance
Technical Compliance
Insurance Coverage
Business Continuity
Ethical Business Practices
Legal Status Declaration
Regulatory Compliance
Quality Management
Environmental Compliance
Labor and Human Rights
Health and Safety
Supply Chain Due Diligence
Product Safety
Trade Compliance
Export Control
Conflict Minerals
Data Protection
Confidentiality
Anti-Corruption
Sustainability
Manufacturing Standards
Certification Status
Social Responsibility
Risk Management
Sub-supplier Management
Documentation Requirements
Audit Rights
Change Notification
Declaration of Origin
Packaging Compliance
Technical Compliance
Insurance Coverage
Business Continuity
Ethical Business Practices
Relevant Industries
Manufacturing
Automotive
Electronics
Chemical Industry
Consumer Goods
Industrial Equipment
Pharmaceuticals
Food and Beverage
Textile and Apparel
Construction Materials
Technology Services
Logistics and Transportation
Medical Devices
Aerospace
Energy
Relevant Teams
Procurement
Supply Chain
Legal
Compliance
Quality Assurance
Vendor Management
Risk Management
Operations
Sustainability
Environmental Health and Safety
Relevant Roles
Procurement Manager
Supply Chain Director
Compliance Officer
Quality Assurance Manager
Legal Counsel
Supplier Relationship Manager
Risk Management Officer
Environmental Compliance Manager
Operations Director
Purchasing Specialist
Vendor Management Coordinator
Supply Chain Compliance Specialist
Chief Procurement Officer
Sustainability Manager
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