Supplier Declaration Form Template for Indonesia

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Key Requirements PROMPT example:

Supplier Declaration Form

"I need a Supplier Declaration Form for our Indonesian manufacturing suppliers that emphasizes compliance with ISO 9001 quality standards and includes specific declarations about environmental management systems, with planned implementation by March 2025."

Document background

The Supplier Declaration Form is a fundamental document in Indonesian business operations, particularly in procurement and vendor management processes. It serves as a formal declaration where suppliers confirm their compliance with Indonesian regulations, including Law No. 7 of 2014 on Trade, labor laws, environmental regulations, and anti-corruption legislation. This document is typically required during vendor registration, tender processes, or when establishing new business relationships. The form helps organizations maintain compliance with Indonesian regulatory requirements while managing supplier-related risks. It includes declarations about business legitimacy, quality standards, environmental practices, labor conditions, and ethical business conduct.

Suggested Sections

1. Company Information: Basic details about the supplier including legal name, registration number, tax ID, address, and authorized representative

2. Business Profile: Overview of supplier's business activities, years in operation, and core products/services

3. Legal Compliance Declaration: Declaration of compliance with Indonesian laws including trade, labor, and business regulations

4. Quality Management Declaration: Confirmation of quality management systems and relevant certifications

5. Environmental Compliance: Declaration regarding environmental management practices and compliance with environmental regulations

6. Labor Practices Declaration: Confirmation of compliance with labor laws, including working conditions and minimum wage requirements

7. Anti-Corruption Declaration: Statement confirming adherence to anti-corruption laws and ethical business practices

8. Product/Service Standards: Declaration of compliance with relevant Indonesian product standards and certifications

9. Authorization and Signature: Official signature section confirming all declarations are true and accurate

Optional Sections

1. Export Compliance: Required for suppliers engaging in international trade, declaring compliance with export regulations

2. Halal Certification: Required for food, beverage, and relevant product suppliers, confirming Halal status

3. Health and Safety Practices: Detailed declaration of health and safety measures, particularly relevant for manufacturing or industrial suppliers

4. Information Security: Required for suppliers handling sensitive data or providing IT services

5. Local Content Declaration: Required for industries with local content requirements, declaring percentage of local components/materials

6. SME Status Declaration: Optional section for small and medium enterprises to declare their SME status for relevant benefits

Suggested Schedules

1. Company Licenses and Certifications: Copies of all relevant business licenses, permits, and certifications

2. Product Certifications: List and copies of specific product certifications and standards compliance documents

3. Key Personnel: List of key management personnel and their qualifications

4. Financial Information: Basic financial information or references as required

5. Insurance Certificates: Copies of relevant insurance policies and coverage details

6. Quality Certifications: Copies of ISO or other quality management system certifications

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Relevant Industries

Manufacturing

Technology

Food and Beverage

Pharmaceuticals

Construction

Retail

Agriculture

Mining

Energy

Telecommunications

Transportation and Logistics

Healthcare

Financial Services

Professional Services

Consumer Goods

Relevant Teams

Procurement

Legal

Compliance

Supply Chain

Vendor Management

Quality Assurance

Risk Management

Operations

Finance

Internal Audit

Sourcing

Relevant Roles

Procurement Manager

Supply Chain Director

Vendor Management Specialist

Legal Counsel

Compliance Officer

Quality Assurance Manager

Purchasing Officer

Contract Administrator

Risk Management Officer

Sustainability Manager

Operations Director

Chief Financial Officer

Internal Auditor

Sourcing Manager

Find the exact document you need

Declaration Of Representative

An Indonesian legal document authorizing a representative to act on behalf of a principal, executed under Indonesian law and notarial requirements.

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Let's create your Supplier Declaration Form

Authors

Alex Denne

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