Beneficial Owner Declaration Form Template for Indonesia

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Key Requirements PROMPT example:

Beneficial Owner Declaration Form

"I need a Beneficial Owner Declaration Form for my Indonesian technology startup that's preparing for Series A funding in March 2025, with three individual shareholders and one institutional investor, ensuring compliance with latest Indonesian regulations."

Document background

The Beneficial Owner Declaration Form is a mandatory regulatory document required for all corporate entities operating in Indonesia under Presidential Regulation No. 13/2018 and its implementing regulations. This document must be submitted to the Ministry of Law and Human Rights and updated whenever changes in beneficial ownership occur. It serves multiple purposes: ensuring corporate transparency, supporting anti-money laundering efforts, and helping authorities track ultimate company ownership. The form requires detailed information about individuals who own or control at least 25% of the company's shares or voting rights, or who exercise control through other means. It must be accompanied by supporting documentation and verified by an authorized representative of the company. Regular reporting and updating of beneficial ownership information is crucial for maintaining compliance with Indonesian corporate regulations.

Suggested Sections

1. Declaration Details: Date, place, and reference number of the declaration

2. Declaring Entity Information: Legal name, registration number, address, and business type of the entity making the declaration

3. Authorized Representative Details: Information about the person authorized to make the declaration on behalf of the entity

4. Beneficial Owner Information: Personal details of beneficial owners including full name, identification number, nationality, tax ID, and residential address

5. Nature of Beneficial Ownership: Details of how beneficial ownership is held (shares, voting rights, control) and percentage of ownership

6. Chain of Ownership Structure: Description or diagram of how beneficial ownership is exercised through the corporate structure

7. Declaration of Truth: Formal statement confirming the accuracy of provided information and commitment to update if changes occur

8. Signature Block: Space for signature, name, position of authorized representative and company seal

Optional Sections

1. Intermediate Entity Details: Information about intermediate companies in the ownership chain, required when beneficial ownership is exercised through multiple entities

2. Multiple Citizenship Declaration: Additional section for beneficial owners holding multiple citizenships

3. Political Exposure Status: Declaration of whether any beneficial owner is a politically exposed person (PEP)

4. Historical Ownership Changes: Details of recent changes in beneficial ownership, if applicable

5. Trust Structure Details: Additional information required when beneficial ownership involves trust structures

Suggested Schedules

1. Schedule A - Identity Documents: Copies of required identity documents for beneficial owners (passport, national ID, etc.)

2. Schedule B - Corporate Documents: Supporting corporate documents proving ownership structure (share certificates, corporate registry extracts)

3. Schedule C - Ownership Diagram: Visual representation of the complete ownership structure showing all relevant entities and percentages

4. Schedule D - Power of Attorney: If applicable, authorization document for the person signing the declaration

5. Schedule E - Supporting Declarations: Any additional sworn statements or specific forms required by Indonesian authorities

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

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Banking and Financial Services

Insurance

Manufacturing

Mining and Resources

Technology

Retail

Real Estate

Healthcare

Education

Transportation

Energy

Agriculture

Construction

Professional Services

Telecommunications

Hospitality

Relevant Teams

Legal

Compliance

Corporate Secretariat

Risk Management

Finance

Corporate Governance

Regulatory Affairs

Executive Office

Administrative

Due Diligence

Relevant Roles

Corporate Secretary

Compliance Officer

Legal Director

Chief Legal Officer

Company Director

Chief Executive Officer

Chief Financial Officer

Risk Manager

Corporate Governance Officer

Regulatory Affairs Manager

Due Diligence Officer

Board Secretary

General Counsel

Managing Director

Finance Director

Find the exact document you need

Declaration Of Representative

An Indonesian legal document authorizing a representative to act on behalf of a principal, executed under Indonesian law and notarial requirements.

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Let's create your Beneficial Owner Declaration Form

Authors

Alex Denne

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