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End Of Lease Notification
"I need an End of Lease Notification for my commercial property in Jakarta CBD, to be sent to five retail tenants whose leases are expiring on March 31, 2025; the document should include specific requirements about removing shop fittings and restoring the premises to original condition."
1. Sender Details: Full name and address of the party sending the notification (typically the landlord or tenant)
2. Recipient Details: Full name and address of the receiving party
3. Date: Current date and location of writing
4. Subject Line: Clear indication that this is an End of Lease Notification
5. Lease Reference: Details of the existing lease including property address, original lease date, and lease reference number
6. Termination Notice: Clear statement of the lease termination and the effective date
7. Property Handover Requirements: Specific requirements for returning the property, including condition expectations and inspection arrangements
8. Final Settlement Details: Information about final rent payments, utility bills, and security deposit return process
9. Closing: Formal closing, signature block, and contact information for further communication
1. Outstanding Repairs: Include when there are specific repair or maintenance issues that need to be addressed before lease termination
2. Forwarding Address: Include when the departing tenant needs to provide their new address for future correspondence
3. Early Termination Details: Include when the lease is being terminated before the original end date
4. Extension Option: Include when offering the possibility to extend or renew the lease instead of terminating
5. Legal Notice Requirements: Include specific references to legal requirements when dealing with complicated termination circumstances
1. Original Lease Agreement: Copy of the original lease agreement for reference
2. Property Condition Report: Current condition report or checklist for property inspection
3. Outstanding Payment Statement: Detailed statement of any outstanding rent, utilities, or other payments
4. Handover Checklist: List of items to be completed before property handover
5. Proof of Service: Documentation showing the notification was properly delivered to the recipient
Authors
Lease Agreement
Termination Date
Handover Date
Security Deposit
Lessor
Lessee
Property Manager
Handover Inspection
Notice Period
Outstanding Payments
Utilities
Original Lease Date
Lease Term
Forwarding Address
Building Management
Common Areas
Final Inspection Report
Vacating Notice
Property Condition
Keys and Access Devices
Building Rules
Fixtures and Fittings
Tenant Improvements
Permitted Use
Property Handover
Security Deposit Return
Final Inspection
Outstanding Payments
Utility Settlement
Keys and Access
Property Condition
Forwarding Address
Final Settlement
Dispute Resolution
Governing Law
Maintenance Obligations
Removal of Personal Property
Termination Date
Acknowledgment
Property Access
Inspection Rights
Final Meter Readings
Legal Compliance
Real Estate
Property Management
Residential Housing
Commercial Property
Retail
Industrial
Office Space
Hospitality
Manufacturing
Warehousing
Education
Legal
Property Management
Real Estate
Facilities Management
Operations
Administrative Services
Tenant Relations
Asset Management
Compliance
Documentation
Property Manager
Real Estate Manager
Facilities Manager
Legal Counsel
Tenant Relations Manager
Asset Manager
Building Manager
Leasing Administrator
Property Administrator
Real Estate Agent
Compliance Officer
Operations Manager
Housing Coordinator
Lease Administrator
Property Services Coordinator
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