Department Transfer Letter Template for Indonesia

The Department Transfer Letter is a crucial document in Indonesian employment practice that formalizes the internal movement of employees between departments within an organization. It serves as an official record and communication tool, ensuring compliance with Indonesian labor laws, particularly Law No. 13/2003 on Manpower and related regulations. This document is typically used when an organization needs to reassign employees to different departments for reasons such as organizational restructuring, career development, or operational requirements. The letter includes essential information about the transfer, such as the new position, department, reporting relationships, and effective date, while confirming the continuation or modification of existing employment terms. It helps maintain clear documentation for both employer and employee records, which is particularly important for compliance with Indonesian employment documentation requirements.

1. Letter Header: Company letterhead, date, reference number, and formal addressing of the employee

2. Employee Details: Current position, employee ID, and length of service

3. Transfer Information: Details of new department, position, and effective date of transfer

4. Reporting Structure: New reporting relationships and immediate supervisor

5. Location: New work location or office, if applicable

6. Current Terms Continuation: Statement confirming continuation of existing employment terms and conditions

7. Handover Requirements: Instructions regarding the handover of current responsibilities

8. Closing: Formal closing statement, signature lines for authorized personnel