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Ownership Letter For Property

Ownership Letter For Property Template for Indonesia

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Key Requirements PROMPT example:

Ownership Letter For Property

"I need an Ownership Letter for Property to verify my ownership of a commercial building in Jakarta's Central Business District, which I plan to use as collateral for a business loan in March 2025. The property has multiple tenants and I need to ensure all current lease agreements are referenced."

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Document background
An Ownership Letter For Property is a critical document in Indonesian property law that serves as an official declaration of property ownership. This document is commonly required when dealing with government authorities, financial institutions, or in property-related transactions to provide proof of ownership. It must be prepared in accordance with Indonesian legal requirements, particularly the Basic Agrarian Law and related property regulations. The letter typically includes comprehensive details about the property, including its location, size, certificate numbers, and registration details, as well as complete information about the owner(s). The document may need to be presented during property transactions, loan applications, dispute resolutions, or when dealing with local authorities. It must be properly authenticated, usually through notarization, to be considered legally valid in Indonesia.
Suggested Sections

1. Letter Header: Official letterhead including date, reference number, and formal title of the document

2. Property Owner Details: Complete information about the property owner(s) including full name, ID number (KTP/Passport), address, and nationality

3. Property Description: Detailed description of the property including address, land certificate number, building certificate number (if applicable), land area, and building area

4. Ownership Declaration: Clear statement declaring legitimate ownership of the property, including how and when ownership was obtained

5. Legal Basis: Reference to relevant certificates, deeds, and registration documents that prove ownership

6. Property Status: Statement regarding any encumbrances, mortgages, or restrictions on the property

7. Signature Block: Space for owner's signature, witness signatures, and notary authentication

Optional Sections

1. Co-Owner Details: Required when property has multiple owners, including details of ownership shares

2. Power of Attorney: Required when the letter is being signed by an authorized representative rather than the owner

3. Historical Ownership: Include when there's a need to establish chain of ownership or previous ownership details

4. Building Permits: Required for properties with structures, including IMB (Building Permit) details

5. Foreign Ownership Details: Required when the owner is a foreign national, including relevant permits and restrictions

Suggested Schedules

1. Property Title Documents: Copies of land certificates, building certificates, and other relevant title documents

2. Property Tax Documents: Copies of latest property tax payments and registration

3. Identity Documents: Copies of owner's identity documents, including KTP or passport

4. Property Photographs: Recent photographs of the property showing current condition

5. Site Plan: Official site plan or drawing showing property boundaries and location

6. Building Permits: Copies of building permits and certificates of worthiness if applicable

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant legal definitions
Property
Certificate of Title
Land Certificate (Sertifikat Hak)
Building Certificate (IMB)
Right to Build (Hak Guna Bangunan)
Right to Own (Hak Milik)
Land Office (Kantor Pertanahan)
Property Tax (PBB)
Notary Deed (Akta Notaris)
Site Plan
Building Area
Land Area
Property Boundaries
Registered Owner
Encumbrance
Title Deed
Local Authority
Building Rights Title
Certificate Number
Registration Number
Plot Identification Number
Authorized Representative
Power of Attorney
Witness
Legal Representative
Relevant Industries

Real Estate

Property Development

Banking and Finance

Legal Services

Construction

Hotel and Hospitality

Retail

Industrial and Manufacturing

Agriculture

Commercial Office Space

Residential Development

Infrastructure

Relevant Teams

Legal

Real Estate

Compliance

Property Management

Asset Management

Facilities Management

Risk Management

Operations

Administration

Investment

Documentation

Relevant Roles

Property Manager

Real Estate Agent

Legal Counsel

Notary Public

Land Registration Officer

Property Developer

Asset Manager

Compliance Officer

Real Estate Attorney

Property Administrator

Facilities Manager

Real Estate Investment Manager

Property Acquisition Specialist

Title Officer

Real Estate Portfolio Manager

Industries
Basic Agrarian Law No. 5 of 1960 (BAL): The fundamental law governing land rights and property ownership in Indonesia, establishing the basic principles of land registration and ownership categories
Government Regulation No. 24 of 1997: Specific regulation on Land Registration that details the procedures and requirements for property registration and documentation
Indonesian Civil Code (KUHPerdata): Provides basic provisions regarding property rights, transfer of ownership, and contractual obligations related to property
Law No. 20 of 2011: Regulates apartments and multi-story buildings ownership, including provisions for strata title
Government Regulation No. 103 of 2015: Regulates house ownership by foreigners domiciled in Indonesia and the requirements thereof
Head of BPN Regulation No. 3 of 1997: Implementation regulation for property registration, including technical requirements for ownership documentation
Regional Spatial Planning Laws: Local regulations governing land use and development in specific areas, affecting property rights and usage
Law No. 28 of 2002: Building Law that regulates requirements for building ownership and construction permits
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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