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Bank Transfer Instruction Letter

Bank Transfer Instruction Letter Template for Indonesia

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Key Requirements PROMPT example:

Bank Transfer Instruction Letter

"I need a Bank Transfer Instruction Letter for an international transfer from our Indonesian manufacturing company to a supplier in Germany, with the transfer amount being EUR 250,000, to be executed on March 15, 2025, with specific anti-money laundering compliance documentation requirements."

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Document background
A Bank Transfer Instruction Letter is a crucial document used in Indonesian banking operations to initiate and authorize fund transfers between accounts. This document is essential when an account holder needs to provide clear, written instructions to their bank for transferring funds to another account, whether domestic or international. The letter must comply with Indonesian banking regulations, including Bank Indonesia Regulation No. 14/23/PBI/2012 on Fund Transfers and anti-money laundering requirements. It typically includes comprehensive details about the sender, beneficiary, transfer amount, purpose of transfer, and execution timing. This document is particularly important for business operations, recurring payments, large transactions, or when specific transfer instructions need to be documented for audit and compliance purposes.
Suggested Sections

1. Letter Header: Bank's name and address, date, reference number

2. Account Holder Details: Full name, address, and account details of the instruction issuer

3. Transfer Instructions: Clear statement of instruction to transfer funds, including amount in numbers and words, currency

4. Beneficiary Details: Complete beneficiary information including full name, bank name, branch, account number, and address

5. Purpose of Transfer: Clear statement of the reason for the transfer (required for compliance with Indonesian anti-money laundering regulations)

6. Transfer Timing: Specification of when the transfer should be executed (immediate, specific date, or recurring)

7. Authorization: Explicit authorization statement, signature block, and company stamp if applicable

Optional Sections

1. Intermediary Bank Details: Include when transfer requires an intermediary bank, particularly for international transfers

2. Special Instructions: Any specific handling instructions, such as FX conversion requirements or special message codes

3. Transaction Fee Instructions: Instructions regarding who bears the transaction fees (sender, beneficiary, or shared)

4. Standing Instruction Details: Include for recurring transfers, specifying frequency and duration

5. Cancellation Terms: Terms under which the instruction can be cancelled or modified

Suggested Schedules

1. Supporting Documents: List of attached supporting documents such as invoices or contracts justifying the transfer

2. Specimen Signature: For corporate accounts, authenticated specimen signatures of authorized signatories

3. Transaction Details: Detailed breakdown of transfer amount if the transfer consists of multiple components

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant Industries

Banking and Financial Services

Corporate Services

International Trade

Manufacturing

Retail

Construction

Technology

Healthcare

Education

Professional Services

Real Estate

Logistics and Transportation

Energy and Utilities

Relevant Teams

Finance

Treasury

Accounts Payable

Banking Operations

Administration

Procurement

Compliance

Legal

Operations

Corporate Services

Relevant Roles

Finance Director

Chief Financial Officer

Finance Manager

Treasury Manager

Accounts Payable Manager

Financial Controller

Account Manager

Business Operations Manager

Company Secretary

Procurement Manager

Administrative Officer

Banking Relations Manager

Compliance Officer

Finance Executive

Treasury Analyst

Industries
Law No. 7 of 1992 as amended by Law No. 10 of 1998: The Banking Law of Indonesia - Provides the fundamental legal framework for banking operations and services in Indonesia
Bank Indonesia Regulation No. 14/23/PBI/2012: Regulation on Fund Transfer - Sets out the rules and requirements for conducting fund transfers through banking systems in Indonesia
Law No. 8 of 2010: Prevention and Eradication of Money Laundering - Establishes requirements for identity verification and documentation in financial transactions
Bank Indonesia Regulation No. 3/10/PBI/2001: Implementation of Know Your Customer Principles - Mandates customer due diligence procedures for banking transactions
Law No. 11 of 2008: Electronic Information and Transactions Law - Governs electronic transactions and provides legal recognition for electronic documents
Law No. 8 of 1999: Consumer Protection Law - Ensures protection of customer rights in banking services and transactions
OJK Regulation No. 1/POJK.07/2013: Consumer Protection in Financial Services Sector - Specific regulations for consumer protection in financial services including banking transactions
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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