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Bank Transfer Confirmation Letter

Bank Transfer Confirmation Letter Template for Indonesia

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Key Requirements PROMPT example:

Bank Transfer Confirmation Letter

"I need a Bank Transfer Confirmation Letter for an international trade payment from our Indonesian company to a Singapore supplier, involving USD currency conversion, with specific emphasis on exchange rates and intermediary bank details for a transfer scheduled for March 15, 2025."

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Document background
The Bank Transfer Confirmation Letter is a crucial document in Indonesian banking operations, typically issued upon completion of a significant funds transfer between parties. This document serves multiple purposes: it provides official confirmation of the transaction, serves as proof of payment for business and legal purposes, and fulfills regulatory requirements under Indonesian banking laws. The letter contains verified transaction details, including sender and beneficiary information, transfer amount, date, and unique reference numbers. Banks in Indonesia are required to issue these confirmation letters in accordance with Bank Indonesia regulations, particularly for transactions above certain thresholds or when requested by customers. The document plays a vital role in maintaining transparent banking records and supporting anti-money laundering compliance.
Suggested Sections

1. Letter Header: Bank's letterhead, branch details, reference number, and date

2. Recipient Information: Full name and address of the recipient of the confirmation letter

3. Transfer Details: Specific information about the transfer including amount, currency, date of transfer, and transaction reference number

4. Sender Information: Details of the sending party including account name and masked account number

5. Beneficiary Information: Details of the receiving party including account name and masked account number

6. Transfer Confirmation Statement: Clear statement confirming the successful execution of the transfer

7. Authentication Details: Bank officer's signature, name, position, and official bank stamp

Optional Sections

1. Purpose of Transfer: Statement indicating the purpose or reason for the transfer, used when required for regulatory compliance or client request

2. Intermediary Bank Information: Details of any intermediary banks involved, required for international transfers using correspondent banking

3. Exchange Rate Information: Applied exchange rate details, included when the transfer involves currency conversion

4. Fee Breakdown: Itemized list of fees charged, included when specifically requested or required by regulations

5. Special Instructions: Any special handling or processing instructions that were applied to the transfer

Suggested Schedules

1. Copy of Transfer Receipt: Attached copy of the original transfer receipt or SWIFT message

2. Fee Schedule: Detailed breakdown of all fees and charges applied to the transfer

3. Terms and Conditions: Standard terms and conditions applicable to the bank transfer service

4. Supporting Documents: Any additional documents provided by the sender or required by regulations (e.g., invoice, contract, or regulatory forms)

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant Industries

Banking & Financial Services

Corporate Services

International Trade

Real Estate

Manufacturing

Retail

Professional Services

Import/Export

Construction

Education

Relevant Teams

Finance

Treasury

Accounts Payable

Banking Operations

Compliance

Legal

Audit

International Trade

Financial Control

Payment Operations

Relevant Roles

Finance Manager

Treasury Manager

Accounts Payable Manager

Financial Controller

Compliance Officer

Banking Operations Manager

Chief Financial Officer

Accountant

Finance Director

Banking Relations Manager

International Trade Manager

Financial Analyst

Audit Manager

Payment Operations Specialist

Industries
Law No. 10 of 1998 on Banking: The primary banking law in Indonesia that provides the fundamental legal framework for banking operations and transactions, including funds transfers and banking documentation requirements
Bank Indonesia Regulation No. 14/23/PBI/2012: Regulation concerning funds transfer and payment systems, which provides specific rules for transfer mechanisms and documentation requirements
Law No. 8 of 2010: Law concerning Prevention and Eradication of Money Laundering, which requires certain documentation and verification procedures for bank transfers
Bank Indonesia Regulation No. 16/1/PBI/2014: Regulation on Consumer Protection for Payment System Services, ensuring proper documentation and transparency in banking transactions
Law No. 11 of 2008: Law concerning Electronic Information and Transactions, relevant for electronic transfer confirmations and digital documentation
Bank Indonesia Regulation No. 3/10/PBI/2001: Regulation on the Implementation of Know Your Customer Principles, which affects verification requirements in banking documentation
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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