Employment Transfer Letter Template for Indonesia

The Employment Transfer Letter is a crucial document in Indonesian business practice, used when an organization needs to formally transfer an employee to a different position, department, or location while maintaining the continuity of employment. This document is particularly important in the Indonesian legal context, where employment changes must be properly documented to comply with Law No. 13 of 2003 on Manpower and related regulations. The letter serves multiple purposes: it officially notifies the employee of the transfer, documents the changes in employment terms, maintains legal compliance, and provides a clear record of the modified employment relationship. It should be used whenever an internal transfer occurs, whether due to organizational restructuring, career progression, or business needs. The document typically includes details about the new position, reporting structure, effective date, and any changes to employment terms, while confirming the continuation of existing employment benefits and conditions.

1. Letter Header: Company letterhead, date, reference number, and addressing the employee by name and current position

2. Subject Line: Clear indication that this is an Employment Transfer Letter

3. Opening Statement: Reference to previous discussions or business necessity for the transfer

4. Current Employment Details: Brief summary of current position, location, and employment terms

5. Transfer Details: New position, department, location, and effective date of transfer

6. Reporting Structure: New reporting relationships and organizational structure

7. Terms and Conditions: Confirmation of continued employment terms or specific changes to employment terms

8. Closing Statement: Request for acknowledgment and acceptance of the transfer

9. Signature Block: Space for authorized signatory, employee acknowledgment, and company stamp