Notice Of Transfer Letter Template for Indonesia

The Notice of Transfer Letter is a crucial document in Indonesian corporate practice, used when an employee is being moved to a different position, department, or location within the same organization. This document is essential for compliance with Indonesian Labor Law (Law No. 13 of 2003 on Manpower) and related employment regulations. The letter serves multiple purposes: it formally notifies the employee of the transfer, documents the changes in their employment terms, and provides a legal record of the transfer decision. A properly drafted Notice of Transfer Letter should include specific details about the new position, reporting structure, effective date, and any modifications to employment terms, while ensuring all changes comply with Indonesian employment regulations and company policies. This document is particularly important in protecting both employer and employee interests by clearly documenting the transfer terms and conditions.

1. Letter Header: Company letterhead including full legal name, address, and contact details

2. Date and Reference Number: Official date of the notice and company reference number for tracking

3. Employee Details: Full name, employee ID, current position, and department of the transferring employee

4. Transfer Details: Specific information about the new position, department, location, and effective date of transfer

5. Reason for Transfer: Brief explanation of the business reasons or circumstances necessitating the transfer

6. Terms and Conditions: Confirmation of maintained employment terms or any authorized changes to employment conditions

7. Reporting Instructions: Information about new reporting relationships and first day reporting details

8. Closing Statement: Standard closing with acknowledgment request and contact information for queries

9. Signature Block: Authorized signatory details, including name, position, and company stamp