Lateral Transfer Letter Template for Indonesia

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Key Requirements PROMPT example:

Lateral Transfer Letter

"I need a Lateral Transfer Letter in Indonesian jurisdiction for transferring a senior software engineer from our Jakarta tech development department to our AI research division in the same location, effective March 1, 2025, with no changes to basic employment terms."

Document background
The Lateral Transfer Letter is a crucial document in Indonesian employment practice, used when an employee is being moved to a different position, department, or location within the same organization without changing their employment level. This document ensures compliance with Indonesian Labor Law (Law No. 13 of 2003 on Manpower) and related regulations while facilitating internal mobility. The letter formally communicates the transfer details, including new role specifications, reporting relationships, effective date, and any modifications to employment terms. It serves as an official record of the transfer agreement between the employer and employee, protecting both parties' interests and maintaining clear documentation for HR records. The document is particularly important in Indonesia's legal context, where formal documentation of employment changes is required for regulatory compliance and employee protection.
Suggested Sections

1. Letter Header: Company letterhead, date, reference number, and formal addressing of the employee

2. Opening Statement: Reference to current employment and introduction of transfer purpose

3. Transfer Details: Specific information about the new position, department, and location

4. Effective Date: Clear statement of when the transfer will take effect

5. Reporting Relationship: Information about the new supervisor or reporting structure

6. Terms and Conditions: Confirmation of whether existing employment terms remain unchanged or specification of any modifications

7. Acknowledgment Request: Request for the employee to acknowledge and accept the transfer

8. Closing: Formal closing with contact information for questions and signature block

Optional Sections

1. Compensation Changes: Include when the transfer involves any modifications to salary, benefits, or allowances

2. Relocation Support: Include when the transfer involves physical relocation requiring company support

3. Transition Period: Include when there needs to be a handover period or phased transition

4. International Considerations: Include for cross-border transfers addressing visa, work permits, or international assignments

5. Project Completion Clause: Include when transfer is contingent on completion of current projects or responsibilities

6. Training Requirements: Include when the new position requires specific training or certification

Suggested Schedules

1. New Job Description: Detailed description of the new role, responsibilities, and expectations

2. Benefits Summary: Summary of any modified or new benefits package if applicable

3. Organization Chart: Visual representation of the new department structure and reporting lines

4. Relocation Package Details: Detailed breakdown of relocation assistance if applicable

5. Required Documentation Checklist: List of documents needed for the transfer process

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Manufacturing

Financial Services

Technology

Retail

Healthcare

Education

Mining

Construction

Telecommunications

Professional Services

Hospitality

Energy

Agriculture

Transportation

Consumer Goods

Relevant Teams

Human Resources

Legal

Compliance

Administration

Employee Relations

Talent Management

Operations

Corporate Services

Personnel Management

Industrial Relations

Relevant Roles

HR Manager

HR Director

Legal Counsel

Department Manager

Division Head

Regional Manager

Branch Manager

Project Manager

Operations Manager

General Manager

Chief Human Resources Officer

Talent Management Specialist

Employee Relations Manager

Compliance Officer

Administrative Manager

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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