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Business Ownership Letter

Business Ownership Letter Template for Indonesia

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Key Requirements PROMPT example:

Business Ownership Letter

"I need a Business Ownership Letter for my technology startup in Jakarta, confirming my 60% ownership stake and my two co-founders' 20% stakes each, which needs to be submitted to Bank Mandiri for a business loan application by March 2025."

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Document background
The Business Ownership Letter is a crucial document in Indonesian business practice, required for various official purposes and transactions. It serves as formal proof of ownership and is commonly used when dealing with government authorities, financial institutions, or business partners. The document must comply with Indonesian business regulations, particularly Law No. 40 of 2007 and related legislation. It typically contains detailed information about the business owner(s), company details, registration information, and ownership structure. This letter is essential for activities such as loan applications, business transactions, regulatory compliance, and establishing legal rights. The format and content must adhere to Indonesian legal requirements and may need to be accompanied by supporting documentation such as company registration certificates and identity documents.
Suggested Sections

1. Letter Header: Official letterhead including the business name, address, and registration numbers

2. Date and Reference Number: Current date and internal reference number for the letter

3. Owner Information: Complete details of the business owner(s) including full legal name, identification numbers, and contact information

4. Business Information: Complete details of the business including legal name, type of entity, registration numbers, and address

5. Ownership Declaration: Clear statement declaring ownership percentage and rights

6. Business Registration Details: Information about business registration including certificate numbers and dates

7. Signatory Details: Full name, position, and contact details of the person signing the letter

8. Official Signature and Stamp: Authorized signature and company stamp/seal

Optional Sections

1. Historical Ownership Information: Include when there have been changes in ownership structure or transfers of ownership

2. Co-Owner Details: Required when there are multiple owners to list all co-owners and their respective shares

3. Special Rights or Restrictions: Include when there are specific voting rights, transfer restrictions, or other special conditions

4. Corporate Structure: Required for complex ownership structures involving holding companies or subsidiaries

5. Foreign Ownership Declaration: Required when there is foreign ownership to comply with investment regulations

Suggested Schedules

1. Company Registration Certificate: Copy of the official business registration certificate

2. Shareholders or Ownership Certificate: Official documentation showing ownership distribution

3. Identity Documents: Copies of owner's identity documents (KTP for Indonesian citizens or passport for foreigners)

4. Tax Registration Number (NPWP): Copy of the company's tax registration certificate

5. Business License (NIB): Copy of the Business Registration Number from OSS

6. Deed of Establishment: Copy of the company's deed of establishment and any amendments

7. Power of Attorney: If the letter is signed by a representative, authorization documentation

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant legal definitions
Business
Company
Owner
Ownership Interest
Shares
Business Registration Number (NIB)
Tax Registration Number (NPWP)
Deed of Establishment
Articles of Association
Board of Directors
Shareholders
Company Registration Certificate
Business License
Legal Entity
Authorized Representative
Corporate Seal
Business Address
Principal Place of Business
Registered Office
Commercial Register
Investment Coordinating Board (BKPM)
Ministry of Law and Human Rights
Company Law
Limited Liability Company (Perseroan Terbatas)
Foreign Investment Company (PMA)
Domestic Investment Company (PMDN)
Relevant Industries

Retail

Manufacturing

Technology

Financial Services

Construction

Agriculture

Mining

Healthcare

Education

Transportation

Real Estate

Food and Beverage

Tourism

Professional Services

Export/Import

Relevant Teams

Legal

Compliance

Corporate Secretariat

Administration

Finance

Risk Management

Operations

Business Development

Corporate Affairs

Regulatory Affairs

Relevant Roles

CEO

Business Owner

Managing Director

Corporate Secretary

Legal Counsel

Compliance Officer

Chief Financial Officer

Company Director

Administrative Manager

Risk Manager

Business Development Manager

Investment Manager

Operations Director

Company Registrar

Legal Administrator

Industries
Law No. 40 of 2007 on Limited Liability Companies (Company Law): The fundamental law governing company establishment, structure, and ownership in Indonesia. It provides the legal framework for business entities and ownership documentation.
Law No. 25 of 2007 on Investment: Regulates both domestic and foreign investment in Indonesian businesses, including ownership restrictions and requirements.
Presidential Regulation No. 10 of 2021 on Investment Business Fields: Details the Positive Investment List, replacing the previous Negative Investment List, specifying business fields open for investment and maximum foreign ownership percentages.
Law No. 11 of 2020 on Job Creation (Omnibus Law): Recent comprehensive law that amended various business-related regulations, including simplifying business licensing and ownership procedures.
Government Regulation No. 24 of 2018 on Electronic Integrated Business Licensing Services: Regulates the Online Single Submission (OSS) system for business licensing and registration, which affects business ownership documentation.
Law No. 3 of 1982 on Mandatory Company Registration: Establishes requirements for company registration and maintenance of company records, including ownership documentation.
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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