Internal Transfer Application Letter Template for Indonesia

The Internal Transfer Application Letter is a crucial document in Indonesian corporate settings, used when an employee seeks to change positions or departments within the same organization. This document is essential for compliance with Indonesian labor laws, particularly Law No. 13 of 2003 on Manpower and related regulations governing employee placement and transfer. It serves multiple purposes: formally documenting the transfer request, demonstrating the employee's qualifications and reasoning for the move, and initiating the necessary approval process. The letter should be used when an employee identifies an internal opportunity, wants to pursue career development, or needs to transfer for personal or professional reasons. It typically contains detailed information about the employee's current role, target position, relevant experience, and proposed transition plan. The document forms part of the employee's permanent record and may be required for HR audit purposes under Indonesian employment regulations.

1. Letter Header: Employee's name, current position, employee ID, department, and date

2. Recipient Details: Addressed to HR Manager/Department Head with proper title and department

3. Subject Line: Clear indication that this is an internal transfer application

4. Current Position Information: Details of current role, department, and duration in the position

5. Requested Transfer Details: Specific information about the desired position and department

6. Reason for Transfer: Clear explanation of motivation for transfer and how it benefits both employee and company

7. Qualifications and Experience: Brief overview of relevant skills and experience for the new position

8. Transition Plan: Proposed timeline and handover plan for current responsibilities

9. Closing: Professional closing with expression of gratitude and hope for positive consideration

10. Signature Block: Employee's signature, printed name, employee ID, and contact information