Third Party Declaration Form Template for Denmark

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Key Requirements PROMPT example:

Third Party Declaration Form

I need a Third Party Declaration Form for our new cloud service provider to declare their GDPR compliance and data security measures, which needs to be in place by March 2025 and should include specific declarations about data center locations and breach notification procedures.

What is a Third Party Declaration Form?

The Third Party Declaration Form is a critical document used in Danish business and legal contexts when formal statements or confirmations are required from external parties. This document type is particularly relevant when organizations need documented assurance or confirmation from third parties regarding specific facts, circumstances, or commitments. Common use cases include confirming business relationships, verifying information for regulatory compliance, declaring conflicts of interest, or providing statements for legal proceedings. The form must comply with Danish legal requirements, including the Danish Contracts Act and data protection regulations. It serves as a legally binding document that can be relied upon by the recipient organization and, in some cases, may be used as evidence in legal or administrative proceedings. The structured nature of the Third Party Declaration Form ensures that all necessary information is captured in a clear, legally compliant manner while providing transparency about the declarations being made.

What sections should be included in a Third Party Declaration Form?

1. Declarant Details: Full identification of the person or entity making the declaration, including name, address, and any relevant registration numbers

2. Purpose of Declaration: Clear statement of why the declaration is being made and its intended use

3. Background Information: Relevant context and circumstances leading to the need for this declaration

4. Definitions: Key terms used in the declaration that require precise definition

5. Declaration Statements: The specific facts, circumstances, or commitments being declared, numbered for clarity

6. Truth Confirmation: Statement confirming that all declared information is true and accurate to the best of the declarant's knowledge

7. Legal Consequences: Statement acknowledging understanding of legal implications of making the declaration

8. Execution: Date, signature block, and any requirements for witnessing or verification

What sections are optional to include in a Third Party Declaration Form?

1. Confidentiality Provisions: Required when the declaration contains sensitive or confidential information that needs protection

2. Data Protection Statement: Needed when the declaration involves processing of personal data under GDPR

3. Time Limitations: Include when the declaration is only valid for a specific period

4. Third Party Rights: Required when the declaration affects or can be relied upon by specific third parties

5. Governing Law: While Danish law is applicable, this section may be needed for international contexts

6. Language Provision: Required when the declaration might be translated or used in multiple languages

What schedules should be included in a Third Party Declaration Form?

1. Supporting Documents: Copies of relevant documents referenced in the declaration

2. Evidence Appendix: Any supporting evidence that verifies the statements made in the declaration

3. Authorization Documents: If the declarant is signing on behalf of an entity, documents proving their authority

4. Data Processing Details: If relevant, detailed information about how any personal data mentioned will be processed

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Financial Services

Healthcare

Real Estate

Insurance

Banking

Manufacturing

Professional Services

Technology

Construction

Education

Public Sector

Retail

Telecommunications

Relevant Teams

Legal

Compliance

Risk Management

Human Resources

Procurement

Corporate Secretariat

Operations

Administration

Regulatory Affairs

Contract Management

Relevant Roles

Legal Counsel

Compliance Officer

Risk Manager

Corporate Secretary

Business Development Manager

HR Director

Procurement Manager

Contract Administrator

Due Diligence Specialist

Regulatory Affairs Manager

Company Director

General Counsel

Operations Manager

Project Manager

Administrative Officer

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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