Student Declaration Form Template for Denmark

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Student Declaration Form

Document background

The Student Declaration Form is a mandatory document required by Danish educational institutions to establish a formal agreement between students and their educational institution. It is typically completed during the enrollment process or at the beginning of each academic year. The form includes essential declarations regarding academic integrity, personal data processing consent, and acknowledgment of institutional policies, all aligned with Danish legislation including the Danish Education Act, Data Protection Act, and relevant educational regulations. This document serves multiple purposes: ensuring legal compliance, protecting both student and institution interests, and creating a clear record of student commitments and institutional responsibilities. The form is particularly important in the context of Danish higher education's increasing internationalization and the need for standardized documentation across various educational programs.

Suggested Sections

1. Student Information: Personal details including full name, CPR number (if applicable), student ID, and contact information

2. Institution Details: Name and address of the educational institution, department/faculty information

3. Program Information: Details of the study program, including program name, duration, and academic year

4. Academic Integrity Declaration: Student's commitment to academic honesty, understanding of plagiarism, and acknowledgment of consequences for academic misconduct

5. Data Processing Consent: Declaration regarding the processing of personal data in accordance with GDPR and Danish Data Protection Act

6. General Terms and Conditions: Student's acknowledgment of university regulations, policies, and procedures

7. Authentication: Date, signature fields, and witness requirements (if applicable)

Optional Sections

1. International Student Declaration: Additional declarations for international students regarding visa requirements and residence permits

2. Financial Declaration: Required for students receiving SU or other financial support, declaring understanding of terms and conditions

3. Special Needs Declaration: For students requiring special accommodations or support during their studies

4. Research Ethics Declaration: Required for research-based programs or thesis work

5. COVID-19 Guidelines Acknowledgment: Temporary section for acknowledging current health and safety protocols

6. Online Learning Agreement: Required for programs with significant online components

Suggested Schedules

1. Schedule A - Code of Conduct: Detailed outline of expected student behavior and academic conduct

2. Schedule B - IT Systems Usage Policy: Guidelines for using university IT systems and digital resources

3. Schedule C - Program-Specific Requirements: Specific requirements or conditions for particular study programs

4. Appendix 1 - Privacy Notice: Detailed information about how student data is collected, processed, and protected

5. Appendix 2 - Academic Calendar: Important dates and deadlines for the academic year

6. Appendix 3 - Student Support Services: Information about available support services and how to access them

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