Student Declaration Form for the United Kingdom

Student Declaration Form Template for England and Wales

A Student Declaration Form is a legally binding document used in educational institutions across England and Wales that captures essential information and commitments from students. It serves as a formal record of the student's agreement to comply with institutional policies, confirmation of personal details, and acknowledgment of academic responsibilities. The document ensures compliance with UK education law, data protection regulations, and consumer protection requirements while establishing clear expectations between the institution and the student.

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What is a Student Declaration Form?

The Student Declaration Form is a fundamental document in the English and Welsh educational system, required at the point of enrollment or registration. It serves multiple purposes: confirming the accuracy of student information, establishing consent for data processing, acknowledging understanding of academic policies, and creating a record of the student's commitment to institutional regulations. This document is particularly important for compliance with UK GDPR, the Education Act, and other relevant legislation, while also protecting both the institution's and student's interests. The form typically needs to be completed annually or at the start of each academic program.

What sections should be included in a Student Declaration Form?

1. Student Details: Personal information including full name, student ID, course details, contact information, and enrollment status

2. Declaration of Truth: Statement confirming that all information provided is true, accurate and complete to the best of the student's knowledge

3. Data Protection Notice: Information about how personal data will be processed, stored, and used in accordance with UK GDPR and Data Protection Act 2018

4. Academic Integrity Statement: Commitment to academic honesty, understanding of plagiarism policies, and adherence to institutional academic standards

5. Terms and Conditions: Key institutional policies and regulations that the student agrees to abide by during their period of study

What sections are optional to include in a Student Declaration Form?

1. Immigration Status Declaration: Required for international students to confirm their visa status and understanding of compliance requirements

2. Financial Declaration: Required for students receiving financial support, scholarships, or those with specific payment arrangements

3. Special Requirements Declaration: For students declaring disabilities, medical conditions, or additional support needs

4. Criminal Convictions Declaration: Required for courses involving work with vulnerable groups or requiring specific security clearance

What schedules should be included in a Student Declaration Form?

1. Schedule A - Institution Policies: Reference list and links to relevant institutional policies and procedures

2. Schedule B - Course Requirements: Specific requirements and commitments related to the student's chosen course of study

3. Schedule C - Support Services: Comprehensive information about available student support services and how to access them

4. Schedule D - Data Processing Details: Detailed information about how the institution processes and protects student data

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Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

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Declaration Of No Conflict Of Interest

A legal document under English and Welsh law where an individual formally declares the absence of any conflicts of interest that could affect their professional duties.

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What is a Student Declaration Form?

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What sections are optional to include in a Student Declaration Form?

What schedules should be included in a Student Declaration Form?

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