Third Party Declaration Form for Canada

Third Party Declaration Form Template for Canada

A comprehensive legal document used in Canadian jurisdictions to formally declare and document the existence, nature, and extent of third-party interests or relationships in various transactions or arrangements. The form complies with Canadian federal and provincial regulations, including PIPEDA and anti-money laundering legislation, and serves as an official record of third-party involvement. It includes detailed identification of all parties, specific declaration statements, privacy notices, and necessary attestations, making it suitable for use in financial, real estate, and other commercial transactions where third-party interests must be disclosed.

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What is a Third Party Declaration Form?

The Third Party Declaration Form is a crucial document used across various sectors in Canada to ensure transparency and regulatory compliance in transactions involving third-party interests. This document is specifically designed to meet Canadian federal and provincial regulatory requirements, including those set forth by PIPEDA, anti-money laundering legislation, and various sector-specific regulations. It is commonly required in financial transactions, property dealings, corporate arrangements, and other situations where third-party interests must be disclosed. The form serves as a legal record of the relationship between the declarant and the third party, helping organizations maintain compliance with regulatory requirements while managing risk and ensuring proper documentation of third-party relationships. It includes comprehensive identification details, relationship information, transaction specifics, and necessary attestations, making it an essential tool for risk management and regulatory compliance.

What sections should be included in a Third Party Declaration Form?

1. Declarant Information: Full legal name, contact details, and identification information of the person making the declaration

2. Third Party Information: Complete details of the third party, including full legal name, address, and relationship to the declarant

3. Nature of Third Party Interest: Specific details about the third party's interest or involvement in the transaction or arrangement

4. Transaction Details: Information about the underlying transaction or arrangement that requires this third party declaration

5. Declaration Statement: Formal statement declaring the truth and accuracy of the information provided

6. Privacy Notice: Statement regarding the collection, use, and disclosure of personal information in compliance with PIPEDA

7. Signatures: Space for declarant's signature, date, and witness signature if required

What sections are optional to include in a Third Party Declaration Form?

1. Beneficial Ownership Details: Additional section required when declaring beneficial ownership interests, particularly relevant for anti-money laundering compliance

2. Corporate Authorization: Required when the declarant is acting on behalf of a corporation, including corporate signing authority details

3. Multiple Third Parties Schedule: Section to be included when there are multiple third parties to be declared

4. Consent for Background Checks: Optional section for cases where third party verification or background checks may be required

5. Legal Representative Information: Section for cases where the declaration is being made through a legal representative

6. Foreign Interests Declaration: Additional section required for declarations involving foreign third parties or international transactions

What schedules should be included in a Third Party Declaration Form?

1. Schedule A - Supporting Documentation: List and copies of required supporting documents (ID, corporate documents, etc.)

2. Schedule B - Additional Third Parties: Detailed information about additional third parties when multiple parties are involved

3. Schedule C - Relationship Diagram: Visual representation of relationships between parties when complex structures are involved

4. Appendix 1 - Terms and Definitions: Detailed definitions of key terms used in the declaration form

5. Appendix 2 - Privacy Policy: Detailed privacy policy and information handling procedures

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Canada

Publisher

Genie AI

Document Type

Declaration Form

Cost

Free to use
Relevant legal definitions
Relevant Industries

Financial Services

Banking

Real Estate

Insurance

Investment Management

Legal Services

Corporate Services

Government and Public Sector

Healthcare

Education

Non-Profit Organizations

International Trade

Professional Services

Relevant Teams

Legal

Compliance

Risk Management

Operations

Customer Service

Corporate Governance

Financial Control

Regulatory Affairs

Due Diligence

Transaction Processing

Account Management

Relevant Roles

Compliance Officer

Risk Manager

Legal Counsel

Corporate Secretary

Financial Controller

Account Manager

Operations Manager

Customer Service Representative

Banking Officer

Real Estate Agent

Insurance Broker

Investment Advisor

Regulatory Affairs Specialist

Due Diligence Officer

Corporate Governance Manager

Transaction Coordinator

Industries
Personal Information Protection and Electronic Documents Act (PIPEDA): Federal privacy law governing the collection, use, and disclosure of personal information in commercial activities. Relevant for handling third party personal information in the declaration form.
Proceeds of Crime (Money Laundering) and Terrorist Financing Act: Federal legislation requiring verification of third party interests and relationships in financial transactions. Essential for compliance with anti-money laundering requirements.
Financial Administration Act: Federal legislation governing financial administration, including requirements for third party declarations in government-related transactions.
Criminal Code of Canada (Sections relating to fraud and misrepresentation): Relevant sections dealing with false declarations and fraudulent misrepresentation, which inform the penalties and warnings section of the declaration form.
Provincial Contract Law: Various provincial laws governing contract formation and enforcement, as contract law is primarily under provincial jurisdiction in Canada.
Digital Privacy Act: Federal legislation amending PIPEDA, providing additional requirements for privacy protection and data breach notifications that might affect electronic third party declarations.
Provincial Freedom of Information and Protection of Privacy Acts: Provincial legislation governing the collection and handling of personal information, varying by province but relevant for third party declarations used within specific provinces.
Teams

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