Legal Templates
Self Declaration Form For Job Application

Self Declaration Form For Job Application for Canada

Self Declaration Form For Job Application Template for Canada

A comprehensive self-declaration form designed for use in Canadian job applications, compliant with federal and provincial employment laws, human rights legislation, and privacy requirements. This document serves as a formal attestation where job applicants declare and verify various aspects of their application, including work authorization, educational credentials, employment history, and other relevant qualifications. The form includes mandatory declarations required by Canadian law while allowing for optional sections based on specific job requirements, ensuring both employer due diligence and applicant privacy protection.

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What is a Self Declaration Form For Job Application?

The Self Declaration Form For Job Application is a crucial pre-employment document used across Canadian organizations to gather verified information from job candidates. It serves as a legal record where applicants confirm their qualifications, work authorization status, and other relevant details required for employment consideration. This document is designed to comply with various Canadian federal and provincial regulations, including the Canadian Human Rights Act, Privacy Act, and provincial employment standards. It helps organizations maintain due diligence in their hiring processes while protecting both employer and applicant interests. The form is particularly important in situations requiring verification of credentials, work eligibility, and specific job-related qualifications, while ensuring all collected information adheres to privacy laws and human rights legislation.

What sections should be included in a Self Declaration Form For Job Application?

1. Personal Information: Applicant's full legal name, contact details, and other basic identifying information

2. Position Details: Information about the position being applied for, including job title and department/location

3. Work Authorization Declaration: Declaration of legal right to work in Canada

4. Education Verification: Declaration confirming the accuracy of educational credentials provided in the application

5. Employment History Verification: Declaration confirming the accuracy of work experience and employment history provided

6. Conflict of Interest Declaration: Disclosure of any potential conflicts of interest with the prospective employer

7. Privacy Notice and Consent: Statement about how personal information will be used and stored, with consent acknowledgment

8. Truth of Information Declaration: General declaration that all information provided in the application process is true and complete

9. Signature Block: Space for applicant's signature, date, and acknowledgment of understanding

What sections are optional to include in a Self Declaration Form For Job Application?

1. Criminal Record Declaration: Used when position requires disclosure of criminal record information, must comply with human rights legislation

2. Professional Licenses/Certifications: Used for positions requiring specific professional qualifications, declaring validity of licenses

3. Health Declaration: Used only when specific health requirements are bona fide occupational requirements

4. Security Clearance Declaration: Used for positions requiring security clearance or working with sensitive information

5. Driver's License Declaration: Used for positions involving driving responsibilities

6. COVID-19 Vaccination Status: Used when required by specific workplace policies or government regulations

7. Language Proficiency Declaration: Used for positions with specific language requirements

8. Physical Requirements Declaration: Used for positions with specific physical demands, must be related to bona fide occupational requirements

What schedules should be included in a Self Declaration Form For Job Application?

1. Schedule A - Position Requirements: Detailed list of specific requirements for the position that the applicant is declaring against

2. Schedule B - Required Documentation: List of supporting documents that must be provided to verify declarations

3. Appendix 1 - Privacy Policy: Detailed privacy policy regarding the handling of personal information

4. Appendix 2 - Declaration Definitions: Definitions of key terms used in the declarations to ensure clear understanding

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

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Jurisdiction

Canada

Publisher

Genie AI

Document Type

Declaration Form

Sector

Compliance

Cost

Free to use
Relevant legal definitions
Personal Information
Work Authorization
Criminal Record Check
Bona Fide Occupational Requirement
Conflict of Interest
Professional Credentials
Reference Check
Background Verification
Material Information
False Declaration
Supporting Documentation
Verification Process
Confidential Information
Employment History
Educational Credentials
Professional License
Security Clearance
Protected Grounds
Consent
Privacy Notice
Position
Employer
Applicant
Immediate Family Member
Previous Employment
Reasonable Accommodation
Valid Work Permit
Permanent Resident Status
Hiring Organization
Declaration Period
Clauses
Personal Information
Privacy and Data Protection
Work Authorization
Educational Verification
Employment History
Criminal Record Declaration
Conflict of Interest
Professional Credentials
Health and Safety
Confidentiality
Reference Authorization
Truth and Accuracy
Document Verification
Consent
Acknowledgment
Security Clearance
Professional License Verification
Immigration Status
Physical Capability
Language Proficiency
Code of Conduct
Declaration of Understanding
Information Update Obligation
Supporting Documentation
Relevant Industries

Healthcare

Education

Financial Services

Government

Technology

Manufacturing

Retail

Transportation

Construction

Professional Services

Non-Profit

Energy

Telecommunications

Mining

Hospitality

Relevant Teams

Human Resources

Legal

Compliance

Recruitment

Talent Acquisition

Administration

Operations

Employment Standards

Personnel Management

Corporate Services

Relevant Roles

Human Resources Manager

Recruitment Specialist

Hiring Manager

HR Director

Talent Acquisition Specialist

HR Coordinator

Legal Counsel

Compliance Officer

HR Business Partner

Office Manager

Department Head

Executive Assistant

Operations Manager

Administrative Manager

HR Administrator

Industries
Canadian Human Rights Act (R.S.C., 1985, c. H-6): Federal legislation that prohibits discriminatory practices in employment and ensures questions in self-declaration forms don't discriminate based on protected grounds such as age, race, religion, gender, etc.
Personal Information Protection and Electronic Documents Act (PIPEDA): Federal privacy law governing the collection, use, and disclosure of personal information in the private sector, including job applications and self-declarations
Canada Labour Code (R.S.C., 1985, c. L-2): Federal employment legislation that sets standards for employment practices, including aspects of pre-employment screening and declarations
Criminal Records Act (R.S.C., 1985, c. C-47): Federal law governing the disclosure and use of criminal record information in employment contexts
Immigration and Refugee Protection Act (S.C. 2001, c. 27): Federal legislation regarding work authorization and eligibility for employment in Canada, which may need to be addressed in self-declaration forms
Employment Equity Act (S.C. 1995, c. 44): Federal law promoting workplace equality and requiring employers to identify and eliminate employment barriers for designated groups
Provincial Human Rights Codes: Provincial legislation that provides additional human rights protections and may have specific requirements for employment-related declarations
Provincial Privacy Laws: Province-specific privacy legislation that may apply to the collection and handling of personal information in employment applications
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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