Terminate Business Relationship Letter Template for Belgium

The Terminate Business Relationship Letter is a crucial document used when a company needs to formally end its commercial relationship with another business entity in Belgium. It must be drafted in accordance with Belgian commercial law, particularly the Belgian Code of Economic Law and the 2019 B2B relationship regulations. This document is typically used when long-term business relationships need to be concluded, when service agreements are being terminated, or when supply contracts are being brought to an end. The letter must include specific elements required under Belgian law, such as reasonable notice periods, clear termination terms, and arrangements for handling ongoing obligations. It serves as an official record of the termination decision and helps protect both parties' interests by clearly documenting the termination process and transition arrangements.

1. Sender Details: Full legal name, registration number, and address of the company sending the termination notice

2. Date: Official date of the termination notice

3. Recipient Details: Full legal name and address of the business receiving the termination notice

4. Subject Line: Clear indication that this is a termination notice

5. Reference to Existing Agreement: Specific details of the business relationship or contract being terminated, including original agreement date and reference numbers

6. Formal Notice of Termination: Clear statement of intention to terminate the business relationship

7. Notice Period: Specific details about the notice period and the effective termination date, ensuring compliance with Belgian law and original agreement terms

8. Transition Arrangements: Overview of how ongoing matters will be handled during the notice period

9. Final Settlement Terms: Information about final payments, accounts settlement, and outstanding obligations

10. Closing Statement: Professional closing with signature block and company details