Unsuccessful Probation Termination Letter Template for Belgium

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Key Requirements PROMPT example:

Unsuccessful Probation Termination Letter

"I need an Unsuccessful Probation Termination Letter under Belgian law for a software developer who has consistently failed to meet technical performance targets during their 6-month probation period, with termination effective March 15, 2025."

Document background
The Unsuccessful Probation Termination Letter is a crucial document used in Belgian employment contexts when an employer determines that an employee has not successfully completed their probationary period. This document must be crafted in accordance with Belgian employment law, particularly the Employment Contracts Act and relevant Collective Bargaining Agreements. It should be used when performance issues or other valid reasons necessitate termination during or at the conclusion of a probationary period. The letter must include specific elements such as clear reasoning for the termination, notice period details, and final administrative arrangements. Given the legal implications and requirements in Belgium, including the obligation to provide concrete termination reasons, this document serves both as a formal notification and a legal record of the termination process.
Suggested Sections

1. Company Letterhead and Date: Official company letterhead with full legal entity name, address, and current date

2. Employee Details: Full name and address of the employee, employment ID if applicable

3. Subject Line: Clear indication that this is a probation termination notice

4. Confirmation of Termination: Clear statement confirming the unsuccessful completion of probation and termination of employment

5. Reasons for Termination: Brief but specific explanation of why the probationary period was unsuccessful, citing concrete examples or performance issues

6. Notice Period Details: Specification of the notice period or payment in lieu of notice as per Belgian law

7. Final Arrangements: Information about final salary, outstanding leave, and return of company property

8. Signature Block: Space for authorized signatory, including name, title, and company details

Optional Sections

1. Reference to Previous Discussions: Include when formal performance discussions or warnings were given during probation

2. Training Attempts: Include when specific training or support was provided to help the employee succeed

3. Confidentiality Reminder: Include when the employee had access to sensitive information

4. Non-Competition Clause Reference: Include if the original employment contract contained non-compete provisions that remain valid

5. Appeal Process: Include if company policy or collective agreements provide for an appeal process

6. Outplacement Services: Include if the company offers support in finding new employment

Suggested Schedules

1. Final Payment Calculation: Detailed breakdown of final salary, holiday pay, and any other entitlements

2. Company Property Checklist: List of company items to be returned before final day

3. Performance Review Summary: If applicable, summary of key performance issues during probation

4. Exit Process Checklist: Step-by-step guide for completing the exit process

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Technology

Financial Services

Manufacturing

Retail

Healthcare

Professional Services

Education

Construction

Hospitality

Telecommunications

Media

Energy

Transportation

Real Estate

Non-Profit

Relevant Teams

Human Resources

Legal

Operations

Senior Management

Administration

Employee Relations

Talent Management

Payroll

Compliance

Relevant Roles

HR Manager

HR Director

HR Business Partner

Department Head

Line Manager

Legal Counsel

HR Administrator

Operations Manager

General Manager

Managing Director

CEO

Personnel Officer

Employment Relations Manager

HR Coordinator

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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