Termination Notice Template for Belgium

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Key Requirements PROMPT example:

Termination Notice

"I need a Termination Notice for a senior software developer who has been with the company for 5 years, with the termination to take effect from March 1, 2025, including provisions for garden leave and the handover of ongoing projects."

Document background
The Termination Notice is a crucial document in Belgian employment law that formally initiates the process of ending an employment relationship. It must be used whenever an employer decides to terminate an employee's contract, or in response to an employee's resignation, ensuring compliance with Belgian legal requirements. The notice must contain specific elements including accurate notice period calculations based on seniority, clear termination dates, and details of final payments. Belgian law strictly regulates the format and content of such notices, with different requirements based on factors such as length of service, position level, and whether the termination applies to blue-collar or white-collar workers. The document forms part of the official employment records and may be scrutinized in case of legal disputes, making precise drafting essential.
Suggested Sections

1. Header Information: Company letterhead, date, and formal address details of both employer and employee

2. Subject Line: Clear indication that this is a termination notice (e.g., 'Notice of Termination of Employment Contract')

3. Employee Information: Full name, position, employee ID, and start date of employment

4. Termination Statement: Clear and unambiguous statement of the decision to terminate the employment contract

5. Notice Period Details: Specification of notice period length and start/end dates in accordance with Belgian law

6. Legal Basis: Reference to relevant legal provisions and/or employment contract clauses

7. Final Payments: Overview of final salary, holiday pay, and other statutory entitlements

8. Company Property: Instructions regarding return of company property

9. Signature Block: Employer's authorized signature, name, and position

Optional Sections

1. Garden Leave Provisions: Used when the employee is to be placed on garden leave during the notice period

2. Payment in Lieu of Notice: Include when offering immediate termination with compensation instead of notice period

3. Non-Compete Reminder: Include if employment contract contains post-termination restrictions

4. Handover Instructions: Used when specific handover of duties/projects is required

5. Settlement Agreement Reference: Include if termination is part of a broader settlement agreement

6. Outplacement Services: Required for terminations where Belgian law mandates outplacement support

7. Reason for Dismissal: Include if required under CLA 109 or if responding to employee's request for concrete reasons

Suggested Schedules

1. Notice Period Calculation: Detailed calculation of notice period based on length of service and applicable legislation

2. Final Payment Breakdown: Itemized list of final payments including salary, holiday pay, bonuses, and other benefits

3. Company Property List: Inventory of company property to be returned

4. Handover Document: Detailed list of ongoing projects, responsibilities, and contact information for handover

5. Benefits Summary: Summary of treatment of benefits, insurance, and other perquisites post-termination

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Manufacturing

Technology

Financial Services

Professional Services

Retail

Healthcare

Education

Construction

Telecommunications

Hospitality

Transportation

Energy

Media

Real Estate

Agriculture

Public Sector

Relevant Teams

Human Resources

Legal

Compliance

Senior Management

Operations

Administration

Finance

Employee Relations

Relevant Roles

HR Director

HR Manager

Legal Counsel

Employment Lawyer

HR Business Partner

HR Administrator

Compliance Officer

Department Manager

Line Manager

Managing Director

CEO

CFO

Operations Manager

Regional Director

Country Manager

Office Manager

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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