The Student Termination Letter is a crucial document used in Belgium to formally end either a student's employment contract or educational enrollment. This document must comply with Belgian employment law, particularly the Student@work legislation, and educational regulations that govern the relationship between students and institutions. The letter is typically used when terminating student employment contracts, discontinuing educational enrollment, or ending combined work-study programs. It must include specific elements required by Belgian law, such as notice periods, final payment details, and information about the student's rights. The document serves as official documentation of the termination and outlines the process for concluding the relationship, including requirements for returning institutional property and completing necessary administrative procedures.
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1. Header Information: Institution letterhead, date, reference number, and recipient's contact details
2. Subject Line: Clear indication that this is a termination notice
3. Opening Statement: Formal introduction and reference to the student's position/enrollment
4. Termination Details: Clear statement of termination decision and effective date
5. Legal Basis: Reference to relevant Belgian laws and regulations justifying the termination
6. Notice Period: Information about the applicable notice period under Belgian law
7. Final Arrangements: Details about final payments, return of property, and administrative procedures
8. Closing Statement: Professional closing with contact information for questions
9. Signature Block: Official signature, name, and title of the authorized representative
1. Reason for Termination: Include only if legally required or if providing constructive feedback is appropriate
2. Appeal Rights: Include if the student has the right to appeal the decision under institutional policies
3. Reference Offer: Optional section offering to provide references for future employment/education
4. Continuation of Benefits: Include if there are any benefits or services that continue after termination
5. Exit Interview: Include if an exit interview is required or offered
1. Final Payment Calculation: Detailed breakdown of any final payments, including outstanding wages or refunds
2. Property Return Checklist: List of items that need to be returned (student ID, access cards, equipment)
3. Important Contacts: List of relevant department contacts for administrative closure
4. Rights and Obligations Summary: Summary of student's rights and obligations post-termination under Belgian law
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