Termination Letter With Severance Template for Belgium

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Key Requirements PROMPT example:

Termination Letter With Severance

"I need a Termination Letter With Severance for a senior software developer with 8 years of service, including provisions for immediate termination effective March 15, 2025, handling of stock options, and ongoing confidentiality obligations for tech industry secrets."

Document background
The Termination Letter With Severance is a crucial document used in Belgian employment relationships when an employer decides to terminate an employment contract with immediate effect while providing severance pay in lieu of notice. This document is essential for ensuring compliance with Belgian employment law, which requires specific formalities and calculations for termination packages. It should be used when the employer opts for immediate termination rather than having the employee work through a notice period. The letter must incorporate accurate severance calculations based on the employee's length of service, salary, and benefits as per Belgian legislation, while also addressing practical aspects such as the return of company property and ongoing obligations. This document type is particularly important given Belgium's strict employment protection laws and the significant consequences of procedural non-compliance in termination processes.
Suggested Sections

1. Employee and Company Information: Full legal names and addresses of both parties, employee ID number, and position title

2. Termination Statement: Clear statement of employment termination, including the effective date

3. Legal Basis: Reference to relevant employment contract and Belgian labor law provisions

4. Severance Payment Details: Detailed breakdown of severance payment calculation, including years of service and applicable formula

5. Final Payment Information: Details of final salary, accrued vacation pay, and other entitled benefits

6. Tax and Social Security: Statement regarding tax withholding and social security contributions on severance payment

7. Company Property: Instructions for returning company property and timeline

8. Acknowledgment: Space for signatures of both parties to confirm receipt and understanding

Optional Sections

1. Non-Compete Reminder: Include when the employee's contract contains non-compete clauses that remain in effect

2. Confidentiality Obligations: Include when reminding of ongoing confidentiality obligations is necessary

3. Outstanding Projects Handover: Include when there are specific projects or responsibilities that need documented handover

4. Reference Provision: Include when the company agrees to provide employment references

5. Outplacement Services: Include when the company offers outplacement support

6. Medical Insurance Extension: Include when applicable for continuation of health benefits

7. Stock Options/Benefits: Include when the employee has company shares or stock options that need addressing

Suggested Schedules

1. Schedule A - Severance Calculation: Detailed mathematical breakdown of severance payment calculation

2. Schedule B - Final Payment Summary: Itemized list of all final payments including salary, bonuses, and benefits

3. Schedule C - Company Property Checklist: List of company property to be returned

4. Schedule D - Benefit Continuation Summary: Details of any benefits that continue post-employment

5. Schedule E - Tax Implications Statement: Summary of tax treatment of various payment components

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions
Clauses
Relevant Industries

Manufacturing

Technology

Financial Services

Professional Services

Retail

Healthcare

Education

Construction

Telecommunications

Transportation

Energy

Real Estate

Media and Entertainment

Hospitality

Logistics

Relevant Teams

Human Resources

Legal

People Operations

Compliance

Senior Management

Finance

Payroll

Employee Relations

Relevant Roles

HR Manager

HR Director

Legal Counsel

Employment Lawyer

HR Business Partner

HR Administrator

Compensation and Benefits Manager

People Operations Manager

Chief Human Resources Officer

HR Compliance Specialist

Department Head

Line Manager

General Manager

Managing Director

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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