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Residential Property Management Agreement
"I need a Residential Property Management Agreement for my 10-unit apartment building in Brussels, starting from March 1, 2025, with specific provisions for handling student tenants and including enhanced security measures."
1. Parties: Identification of the Property Owner and the Property Manager, including full legal names, addresses, and registration numbers
2. Background: Context of the agreement, including brief description of the property and purpose of the management arrangement
3. Definitions: Definitions of key terms used throughout the agreement
4. Appointment and Term: Formal appointment of the property manager, duration of the agreement, and renewal terms
5. Property Manager's Services: Detailed description of core services including tenant management, maintenance, rent collection, and financial reporting
6. Property Manager's Authority: Scope of decision-making authority and spending limits
7. Owner's Obligations: Property owner's responsibilities including provision of information, maintenance funds, and insurance
8. Fees and Expenses: Management fees, commission structure, and reimbursable expenses
9. Financial Management: Handling of rent collection, security deposits, and operating accounts
10. Reporting and Communications: Regular reporting requirements, frequency, and communication protocols
11. Insurance and Liability: Insurance requirements and allocation of liability between parties
12. Termination: Grounds for termination, notice periods, and consequences of termination
13. Data Protection: Compliance with GDPR and Belgian Privacy Act requirements
14. Governing Law and Jurisdiction: Specification of Belgian law as governing law and jurisdiction for disputes
1. Furnished Property Provisions: Additional provisions for managing furnished properties, including inventory management and specific maintenance requirements
2. Short-term Rental Provisions: Specific provisions for properties intended for short-term rentals, including booking management and turnover procedures
3. Multi-unit Property Management: Additional provisions for managing multiple units or common areas in apartment buildings
4. Emergency Response Procedures: Detailed procedures for handling emergency situations outside normal business hours
5. Green Property Management: Specific provisions for environmental sustainability and energy efficiency management
6. Property Development and Renovation: Provisions for managing property improvements and major renovations
7. Marketing and Advertising: Specific provisions for property marketing services and advertising responsibilities
1. Schedule 1 - Property Details: Detailed description of the property, including address, features, and current condition
2. Schedule 2 - Fee Schedule: Detailed breakdown of all management fees, commissions, and charges
3. Schedule 3 - Service Level Agreement: Specific performance metrics and service standards
4. Schedule 4 - Maintenance Procedures: Detailed procedures for routine maintenance and repairs
5. Schedule 5 - Emergency Contacts: List of emergency contacts and service providers
6. Schedule 6 - Reporting Templates: Standard templates for financial and operational reporting
7. Appendix A - Power of Attorney: Legal authorization for the property manager to act on behalf of the owner
8. Appendix B - Insurance Requirements: Detailed insurance requirements and coverage specifications
9. Appendix C - Compliance Checklist: Checklist of regulatory compliance requirements and certifications
Authors
Property
Common Areas
Property Manager
Owner
Management Services
Management Fee
Commencement Date
Term
Tenants
Lease Agreement
Rental Income
Operating Account
Reserve Fund
Security Deposit
Maintenance
Emergency Repairs
Regular Repairs
Service Providers
Insurance Requirements
Property Records
Reporting Period
Operating Expenses
Utility Services
Force Majeure
Working Day
Regional Housing Code
BIV/IPI Regulations
Applicable Laws
Personal Data
Financial Year
Annual Budget
Property Inventory
Management Report
Service Charges
Authorized Representative
Building Rules
Occupancy Rate
Property Value
Professional Standards
Rental Period
Maintenance Contractor
Accounting Records
Confidential Information
Duration and Renewal
Scope of Services
Authority and Powers
Financial Management
Fees and Charges
Property Maintenance
Insurance
Compliance
Reporting
Confidentiality
Data Protection
Liability and Indemnification
Force Majeure
Termination
Assignment
Notice
Dispute Resolution
Governing Law
Severability
Entire Agreement
Amendment
Property Access
Emergency Procedures
Health and Safety
Anti-discrimination
Record Keeping
Service Level Standards
Tenant Management
Environmental Compliance
Professional Qualifications
Conflict of Interest
Representations and Warranties
Real Estate
Property Management
Residential Property
Property Services
Facility Management
Property Investment
Property Development
Legal
Property Management
Operations
Asset Management
Facilities Management
Tenant Relations
Maintenance
Financial Operations
Compliance
Real Estate Administration
Property Manager
Real Estate Manager
Facility Manager
Asset Manager
Property Operations Director
Residential Portfolio Manager
Real Estate Administrator
Building Manager
Property Services Coordinator
Leasing Manager
Property Maintenance Supervisor
Real Estate Legal Counsel
Property Account Manager
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