Commercial Real Estate Lease Agreement Template for Belgium

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Key Requirements PROMPT example:

Commercial Real Estate Lease Agreement

"I need a Commercial Real Estate Lease Agreement for a retail space in Brussels city center, starting March 1, 2025, with specific provisions for storefront modifications and extended trading hours for a luxury fashion boutique."

Document background
The Commercial Real Estate Lease Agreement is a fundamental document used in Belgium for establishing legally binding terms between property owners and business tenants. This agreement type is essential when leasing any commercial property in Belgium, whether for retail, office, or industrial use. The document must comply with the Commercial Lease Act of 1951 (Handelshuurwet/LOI sur les baux commerciaux) and relevant provisions of the Belgian Civil Code, which provide specific protections and obligations for both parties. Key features include the mandatory minimum 9-year term, statutory rent review provisions, and specific requirements for termination and renewal. The agreement covers essential elements such as rent, charges, maintenance obligations, permitted use, and insurance requirements, while also accounting for regional variations in Belgian property law.
Suggested Sections

1. Parties: Identification and details of the landlord and tenant, including full legal names, registration numbers, and registered addresses

2. Background: Context of the lease agreement and brief description of the property and intended commercial use

3. Definitions: Defined terms used throughout the agreement for clarity and consistent interpretation

4. Property Description: Detailed description of the leased premises, including address, cadastral details, and any common areas

5. Term and Renewal: Duration of the lease (minimum 9 years under Belgian law), renewal options, and notice requirements

6. Rent and Payment Terms: Rental amount, payment schedule, indexation provisions, and review mechanisms

7. Security Deposit: Amount, form, and conditions of the security deposit or bank guarantee

8. Charges and Taxes: Distribution of charges, utilities, property taxes, and other costs between parties

9. Use of Premises: Permitted commercial activities, restrictions, and requirements for change of use

10. Maintenance and Repairs: Responsibilities of each party for maintenance, repairs, and improvements

11. Insurance: Required insurance coverage for both landlord and tenant

12. Assignment and Subletting: Conditions and procedures for assignment or subletting of the premises

13. Termination: Grounds for termination, notice requirements, and consequences of early termination

14. Return of Premises: Conditions for returning the property and handling of tenant improvements

15. Governing Law and Jurisdiction: Application of Belgian law and competent courts

16. Signatures: Execution block for all parties

Optional Sections

1. Environmental Provisions: Additional environmental obligations when the property has specific environmental concerns or requirements

2. Alterations and Improvements: Detailed provisions for major modifications when significant renovations are anticipated

3. Trading Name and Signage: Specific provisions for retail premises requiring exterior signage or branding

4. Service Charges: Detailed service charge provisions for multi-tenant buildings or shopping centers

5. Break Options: Early termination rights when agreed between parties

6. Green Lease Provisions: Sustainability and energy efficiency obligations for environmentally conscious parties

7. Repair Fund: Provisions for contribution to a repair fund in older properties or those requiring significant maintenance

8. Covid-19/Force Majeure: Specific provisions dealing with pandemic or other force majeure situations affecting business operations

Suggested Schedules

1. Schedule 1 - Floor Plans: Detailed plans showing the leased area and common parts

2. Schedule 2 - Inventory: Detailed inventory of fixtures, fittings, and condition report

3. Schedule 3 - Technical Specifications: Building systems, equipment, and technical installations details

4. Schedule 4 - Service Charge Budget: Estimated annual service charges and calculation method

5. Schedule 5 - House Rules: Building regulations and operational procedures

6. Schedule 6 - Environmental Performance Certificate: Energy performance and environmental certificates

7. Schedule 7 - Permitted Alterations: Pre-approved alterations or improvements

8. Appendix A - Registration Documents: Documents required for mandatory registration of the lease

9. Appendix B - Insurance Requirements: Detailed insurance specifications and minimum coverage requirements

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions
Clauses
Relevant Industries

Retail

Office Space

Hospitality

Manufacturing

Logistics

Healthcare

Financial Services

Professional Services

Technology

Entertainment

Education

Food and Beverage

Warehousing

Automotive

Relevant Teams

Legal

Finance

Operations

Facilities Management

Real Estate

Risk and Compliance

Procurement

Business Development

Property Management

Asset Management

Relevant Roles

Chief Executive Officer

Chief Financial Officer

Real Estate Director

Facilities Manager

Property Manager

Legal Counsel

Commercial Director

Operations Manager

Finance Manager

Business Development Manager

Procurement Manager

Asset Manager

Expansion Director

Store Manager

Office Manager

Risk Manager

Compliance Officer

Property Lawyer

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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