Executive Offer Letter Template for Belgium

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Key Requirements PROMPT example:

Executive Offer Letter

"I need an Executive Offer Letter under Belgian law for a new Chief Technology Officer position in our Brussels-based fintech company, including stock options and international travel requirements, with an expected start date of March 1, 2025."

Document background
The Executive Offer Letter is a crucial document used in the hiring process for senior management positions in Belgium. It represents the formal extension of an employment offer to executive-level candidates and serves as a preliminary agreement outlining the fundamental terms of employment. This document must comply with Belgian employment law, including specific provisions for executive contracts, regional language requirements, and mandatory employment terms. The Executive Offer Letter typically precedes the formal employment contract and includes essential information about compensation, benefits, responsibilities, and working conditions. It is particularly important in Belgium where employment relationships are heavily regulated and certain terms must be explicitly stated in writing. The document should be drafted with consideration of both the Belgian Corporate Governance Code and specific industry requirements, while also addressing company-specific policies and executive-level benefits.
Suggested Sections

1. Company Introduction: Brief introduction of the company and its business

2. Position and Title: Specific executive role being offered and position within company hierarchy

3. Start Date and Location: Proposed employment start date and primary work location

4. Responsibilities and Duties: Key responsibilities, reporting relationships, and scope of authority

5. Base Compensation: Annual base salary and payment frequency in compliance with Belgian law

6. Variable Compensation: Details of bonus schemes, profit sharing, or other performance-based compensation

7. Benefits Package: Overview of standard benefits including healthcare, pension, and insurance

8. Working Hours: Expected working schedule while acknowledging flexible arrangements typical for executives

9. Annual Leave: Vacation entitlement and public holidays

10. Notice Period: Notice requirements for termination as per Belgian law

11. Confidentiality: Basic confidentiality obligations

12. Acceptance Process: Instructions for accepting the offer and deadline for response

Optional Sections

1. Company Car: Details of company car benefit if applicable

2. Stock Options/RSUs: Information about equity compensation if offered

3. International Travel: Include if role requires significant international travel

4. Relocation Package: Details of relocation assistance if candidate is moving from another location

5. Non-Compete Clause: Post-employment competition restrictions, if applicable under Belgian law

6. Board Positions: If the executive will serve on corporate boards or management committees

7. Language Requirements: Specific language requirements if working in different Belgian regions

8. Work Permit: Include if the candidate requires work authorization in Belgium

Suggested Schedules

1. Bonus Scheme Details: Detailed explanation of bonus calculation and performance metrics

2. Benefits Summary: Comprehensive overview of all benefits and perquisites

3. Job Description: Detailed outline of responsibilities and expectations

4. Company Policies Reference: List of key company policies applicable to executive positions

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Financial Services

Technology

Manufacturing

Healthcare

Professional Services

Retail

Energy

Telecommunications

Real Estate

Consumer Goods

Industrial

Life Sciences

Media and Entertainment

Transportation and Logistics

Relevant Teams

Executive Leadership

Senior Management

Board of Directors

C-Suite

Regional Leadership

Corporate Officers

Executive Committee

Management Committee

Division Leadership

Corporate Governance

Relevant Roles

Chief Executive Officer

Chief Financial Officer

Chief Operating Officer

Chief Technology Officer

Managing Director

Country Manager

Regional Director

Executive Vice President

Senior Vice President

Division President

General Manager

Head of Operations

Executive Director

Chief Commercial Officer

Chief Legal Officer

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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