The Executive Offer Letter is a crucial document used when extending formal employment offers to senior-level candidates in Hong Kong. It serves as the primary document establishing the employment relationship between a company and an executive, incorporating mandatory requirements under Hong Kong's Employment Ordinance while addressing executive-specific terms such as sophisticated compensation packages, equity participation, and senior-level responsibilities. This document is particularly important as it not only serves as an offer but, upon acceptance, becomes a binding employment contract that must comply with Hong Kong's legal framework. The letter typically includes more comprehensive terms than standard offer letters due to the senior nature of the position and often references additional documents such as stock option plans, bonus schemes, and restrictive covenants.
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1. Company Letterhead and Date: Official company letterhead with full registered address and date of the letter
2. Addressee Details: Executive's full name and address
3. Position and Reporting Line: Job title, department, and immediate supervisor or reporting relationship
4. Start Date and Employment Status: Proposed commencement date and nature of employment (permanent, fixed-term, etc.)
5. Compensation Package: Base salary, payment frequency, and review policy
6. Working Hours and Location: Standard working hours, office location, and any flexibility arrangements
7. Benefits Package: Standard benefits including medical insurance, MPF, leaves, and other standard benefits
8. Probation Period: Duration of probation period and terms
9. Notice Period: Required notice period for termination by either party
10. Confidentiality: Basic confidentiality obligations
11. Acceptance Instructions: How to indicate acceptance of the offer and deadline for acceptance
1. Bonus Structure: Include when offering performance bonus, annual bonus, or commission schemes
2. Equity Participation: Include when offering stock options, RSUs, or other equity-based compensation
3. International Mobility: Include when role involves international travel or potential relocation
4. Post-termination Restrictions: Include for senior executives to detail non-compete and non-solicitation terms
5. Board Appointment: Include if the executive is also being appointed as a company director
6. Variable Pay: Include when offering sales targets, KPIs, or other performance-related pay
7. Relocation Package: Include when offering relocation assistance
8. Acting Capacity: Include when the appointment is temporary or acting
1. Benefits Summary: Detailed breakdown of all benefits and eligibility criteria
2. Bonus Scheme Rules: Detailed rules and calculations for bonus entitlements
3. Job Description: Detailed responsibilities and expectations of the role
4. Equity Plan Summary: Summary of equity compensation terms and vesting schedule
5. Company Policies: Key company policies that form part of employment terms
Relevant legal definitions
Company
Board
Confidential Information
Intellectual Property
Group
Base Salary
Bonus
Cause
Good Reason
Change of Control
Competing Business
Stock Option Plan
Equity Awards
Benefits
Effective Date
Employment Period
Notice Period
Probation Period
Termination Date
Territory
Restricted Period
Business Day
MPF
Permitted Disclosures
Related Companies
Board
Confidential Information
Intellectual Property
Group
Base Salary
Bonus
Cause
Good Reason
Change of Control
Competing Business
Stock Option Plan
Equity Awards
Benefits
Effective Date
Employment Period
Notice Period
Probation Period
Termination Date
Territory
Restricted Period
Business Day
MPF
Permitted Disclosures
Related Companies
Clauses
Position and Duties
Commencement Date
Probation
Base Salary
Bonus
Equity Compensation
Benefits
Working Hours
Location
Reporting Structure
Leave Entitlement
Medical Benefits
Insurance
MPF
Expenses
Confidentiality
Intellectual Property
Non-Competition
Non-Solicitation
Data Protection
Termination
Notice Period
Garden Leave
Return of Property
Governing Law
Entire Agreement
Code of Conduct
Compliance with Policies
Outside Activities
Representation and Warranties
Amendments
Assignment
Severability
Business Travel
Performance Review
Stock Options
Change of Control
Disciplinary Procedures
Grievance Procedures
Commencement Date
Probation
Base Salary
Bonus
Equity Compensation
Benefits
Working Hours
Location
Reporting Structure
Leave Entitlement
Medical Benefits
Insurance
MPF
Expenses
Confidentiality
Intellectual Property
Non-Competition
Non-Solicitation
Data Protection
Termination
Notice Period
Garden Leave
Return of Property
Governing Law
Entire Agreement
Code of Conduct
Compliance with Policies
Outside Activities
Representation and Warranties
Amendments
Assignment
Severability
Business Travel
Performance Review
Stock Options
Change of Control
Disciplinary Procedures
Grievance Procedures
Relevant Industries
Financial Services
Technology
Manufacturing
Real Estate
Retail
Healthcare
Professional Services
Telecommunications
Energy
Transportation and Logistics
Education
Media and Entertainment
Construction
Hospitality
Insurance
Relevant Teams
Human Resources
Legal
Finance
Executive Management
Board of Directors
Compensation & Benefits
Talent Acquisition
Corporate Governance
Company Secretarial
Relevant Roles
Chief Executive Officer
Chief Financial Officer
Chief Operating Officer
Chief Technology Officer
Chief Marketing Officer
Managing Director
Executive Director
Regional Director
Vice President
Senior Vice President
Executive Vice President
General Manager
Country Manager
Head of Department
Director of Operations
Director of Finance
Director of Human Resources
Director of Legal Affairs
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