Internship Offer Letter Template for Belgium

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Key Requirements PROMPT example:

Internship Offer Letter

"I need an Internship Offer Letter for a paid 6-month technology internship position starting March 2025, which needs to include remote work provisions and must comply with Belgian law requirements for software development roles."

Document background
The Internship Offer Letter is a crucial document used by Belgian organizations to formally extend internship opportunities to candidates. It serves as the initial step in establishing an internship relationship and must comply with Belgian labor law, including specific regulations regarding internships, work experience programs, and educational partnerships. This document is typically used when an organization has selected an intern following their recruitment process and needs to formalize the offer. The letter includes essential details such as the internship duration, working conditions, compensation (if applicable), and learning objectives. It may need to be provided in multiple languages depending on the region in Belgium (Dutch, French, or German) and should align with both federal and regional requirements. The document can be adapted for various types of internships, whether they are part of formal education programs or professional training initiatives.
Suggested Sections

1. Company Letterhead and Date: Official company letterhead with full legal entity name, address, and date of the letter

2. Intern Details: Full name and address of the prospective intern

3. Greeting and Introduction: Formal greeting and congratulatory opening expressing interest in having the intern join the company

4. Position Details: Specific internship role, department, and reporting relationship

5. Duration and Schedule: Start date, end date, and working hours of the internship

6. Compensation and Benefits: Details of any stipend, allowances, or benefits (if applicable)

7. Key Responsibilities: Overview of main duties and learning objectives

8. Supervision and Support: Information about mentorship and supervision arrangements

9. Legal Requirements: Statement about compliance with Belgian internship regulations

10. Acceptance Instructions: Clear instructions on how to accept the offer and by what deadline

11. Closing: Professional closing with company representative's signature block

Optional Sections

1. Educational Institution Partnership: Include when internship is part of formal education program, detailing coordination with the institution

2. Housing/Relocation: Include if any housing assistance or relocation support is offered

3. Language Requirements: Include if specific language skills are required or if multiple language versions need to be specified

4. Insurance Coverage: Include details of insurance coverage if provided by the company

5. Remote Work Provisions: Include if internship involves any remote work arrangements

6. Pre-Employment Requirements: Include if there are specific requirements like background checks or medical examinations

Suggested Schedules

1. Internship Program Overview: Detailed description of the internship program structure and learning objectives

2. Company Policies Summary: Summary of relevant company policies applicable to interns

3. Required Documentation Checklist: List of documents needed from the intern before starting

4. Educational Institution Agreement: If applicable, the agreement or requirements from the educational institution

5. Benefits Summary: Detailed breakdown of any benefits, allowances, or support provided

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Clauses
Relevant Industries

Technology

Financial Services

Manufacturing

Healthcare

Education

Professional Services

Retail

Media and Entertainment

Non-Profit

Public Sector

Research and Development

Telecommunications

Energy

Hospitality

Construction

Biotechnology

Environmental Services

Consulting

Relevant Teams

Human Resources

Legal

Talent Acquisition

Learning & Development

Compliance

Department Management

Administrative Support

People Operations

Relevant Roles

HR Manager

HR Director

Talent Acquisition Specialist

Legal Counsel

Department Manager

Program Coordinator

Internship Supervisor

Learning & Development Manager

HR Business Partner

Recruitment Manager

Department Head

Chief Human Resources Officer

HR Administrator

Training Coordinator

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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